About this opportunity
Ultimate Staffing lists this Executive Assistant opportunity in irvine, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Administrative Assistant
Location:
San Jose, CA
Schedule:
Onsite, Monday-Friday
Compensation:
$65-$96/hour DOE
About the Role
We are seeking an experienced Executive Administrative Assistant to support a senior Finance executive within a fast-paced, global organization.
This role is ideal for a highly organized, proactive professional who thrives in a dynamic environment and enjoys serving as a strategic partner to executive leadership. The successful candidate will anticipate needs, manage competing priorities, and ensure critical business activities run smoothly and efficiently.
Key Responsibilities
Manage complex executive calendars and scheduling
Coordinate executive meetings, board meetings, business reviews, and leadership events
Prepare agendas, presentations, meeting materials, and follow-up action items
Arrange travel and process expense reports
Support quarterly business reviews, executive reporting cycles, and key leadership initiatives
Track deadlines, commitments, and deliverables to ensure timely completion
Partner with leaders across Finance and other departments to coordinate priorities and projects
Organize executive events, off-sites, team meetings, and special projects
Serve as a liaison between executive leadership and internal stakeholders
Handle confidential business information with professionalism and discretion
Qualifications
7+ years of executive administrative support experience
Experience supporting C-suite or senior-level executives
Experience supporting Finance, Accounting, or other corporate leadership functions preferred
Experience supporting board meetings, executive leadership meetings, or public company environments preferred
Exceptional organizational skills and attention to detail
Strong written and verbal communication skills
Ability to manage multiple priorities in a fast-paced environment
Proven ability to anticipate needs and work independently
Bachelor's degree preferred
Technical Skills
Microsoft Outlook
Microsoft Teams
Microsoft Office Suite
Calendar management and collaboration tools
Ideal Candidate
Proactive and resourceful
Strategic and business-minded
Highly organized with strong follow-through
Able to anticipate executive needs
Comfortable working with senior leaders
Team-oriented and collaborative
Maintains the highest level of professionalism and confidentiality
This is an excellent opportunity to support executive leadership within a growing organization while playing a key role in high-impact business initiatives.
All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.
Worksite address
irvine, CA, 92616, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.