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Job description
Executive AssistantWe are looking for an experienced Executive Assistant to provide high-level support to a senior leader and their team in Lake Buena Vista, Florida. This Contract position is ideal for someone who excels in a fast-moving environment, manages competing priorities with confidence, and communicates effectively across all levels of an organization. The role requires strong judgment, attention to detail, and a proactive approach to coordinating schedules, travel, reporting, and daily office operations. You will play a key part in helping leadership stay organized, prepared, and focused on business priorities.Responsibilities:Coordinate complex calendars, arrange meetings, and adjust schedules quickly to accommodate shifting priorities and urgent requests.Manage travel logistics from planning through execution, including itineraries, reservations, and related administrative details.Prepare and submit expense documentation, invoices, and payment-related records to support accurate and timely processing.Organize conference rooms and ensure meeting technology is ready in advance so leaders can participate without delays.Create presentations, compile reports, document procedures, and conduct research to support executive and departmental needs.Partner closely with other administrative professionals to maintain smooth office operations and provide coverage when needed.Oversee office supply purchasing activities, assist with purchase orders and vendor coordination, and help manage routine departmental administrative tasks.Support access coordination for designated facilities and parking areas while maintaining accurate records and communication.Guide and assist other support staff by sharing best practices, offering training, and promoting consistent administrative standards.
Worksite address
orlando, FL, 32830, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.