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Job description
Executive AssistantWe are looking for a highly organized Executive Assistant to support senior leadership. This contract opportunity is ideal for someone who thrives in a fast-paced office environment, manages competing priorities with discretion, and communicates confidently with internal and external stakeholders. The role combines executive support, office coordination, and administrative assistance across areas such as scheduling, travel planning, documentation, and operational follow-through. This role is 100% onsite, M-F 10am-4pm.Responsibilities:• Oversee executive calendars by arranging appointments, prioritizing commitments, and keeping leadership informed of upcoming deadlines and changes.• Organize travel logistics for executives and leadership team members, including itineraries, reservations, and related scheduling details.• Prepare business materials such as reports, presentations, correspondence, agreements, and other business documents for leadership review and use.• Coordinate meetings from start to finish by scheduling attendees, assembling materials, documenting key discussion points, and sharing follow-up actions.• Maintain orderly digital and physical records while safeguarding sensitive company, employee, and payroll information.• Support office operations through supply coordination, equipment oversight, vendor communication, and assistance with assigned administrative projects.• Assist with onboarding administration by collecting new employee documents, maintaining personnel files, and helping track required employment records.• Provide administrative support for payroll and operations by gathering time records, verifying information, and helping monitor compliance-related deadlines.• Serve as a reliable point of contact for leaders, employees, clients, vendors, and external agencies while ensuring timely and accurate communication.
Worksite address
portage, MI, 49002, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.