About this opportunity
Hollow Brook Wealth Management LLC lists this Executive Assistant opportunity in katonah, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant
Please read the information in this job post thoroughly to understand exactly what is expected of potential candidates.
Location: Katonah, NY (On-Site preferred, hybrid available for the right candidate)
About the Firm
A highly respected, human-focused wealth management firm based in Katonah, NY is seeking an Executive Assistant to join its close-knit growing team. This position offers an excellent opportunity for a high potential EA with a minimum of two years of experience looking to grow their career in a dynamic and collaborative environment.
The firm values proactive thinking, adaptability, strong judgment, and a willingness to contribute wherever needed. The ideal candidate is polished, resourceful, technologically savvy, and thrives in a team-oriented culture.
Position Overview
Reporting to the Managing Director, Operations & Chief of Staff, this role provides primary support to the CEO and President, and the firm, and owning office management responsibilities.
This is a highly visible position requiring exceptional organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment.
Key Responsibilities
Executive Support
Manage complex calendars and scheduling for senior executives
Coordinate travel for the team
Anticipate executive needs by staying several steps ahead—identifying conflicts, managing competing priorities, and proposing solutions before issues arise
Coordinate and facilitate meetings
Answer and manage phone communications professionally
Prepare meeting materials and assist with follow-up actions
Arrange and host client visits, ensuring a seamless experience
Demonstrates enthusiasm for taking on a wide range of projects, flexing across functions, and contributing wherever needed to support firm-wide priorities
Office Management
Support daily office operations and administrative functions
Serve as a key point of contact for office-related needs
Coordinate internal events, meetings, and logistics
Assist with special projects and ad hoc initiatives as needed
Foster a welcoming and professional office environment
Qualifications
Executive Assistant experience preferred, with a minimum of 2+ years of experience
Industry experience is not required; candidates from various backgrounds will be considered
Operates with a no-task-too-small mindset, proactively removing barriers, anticipating leadership needs, and stepping in across both traditional and non-traditional responsibilities to ensure priorities are executed seamlessly
Highly proactive with a strong ownership mindset; does not wait for direction
Resourceful problem-solver with the ability to navigate ambiguity and act decisively
Demonstrates excellent judgment and ability to prioritize in a fast-paced environment
Strong sense of accountability and follow-through; nothing falls through the cracks
Strong interpersonal and communication xhqgsiq skills
Comfortable operating in a collaborative, all-hands-on-deck environment with speed
Comfortable operating in a high-touch, high-responsibility environment where priorities can shift quickly
Excellent organizational skills and attention to detail
Strong technology proficiency
Ability to maintain confidentiality and exercise sound judgment
Compensation & Benefits
Compensation
Base Salary: $75,000–$120,000, depending on experience
Annual Bonus Opportunity
Benefits Highlights
100% company-paid healthcare coverage
401(k) eligibility
Three weeks of PTO (with some flexibility)
Professional development and education encouraged
Strong commitment to career development support
This is an excellent opportunity to join a growing, relationship-driven organization where your contributions will have a meaningful impact on both leadership and the broader team.
Worksite address
katonah, NY, 10536, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.