About this opportunity
Logic Integration lists this Executive Assistant opportunity in lone tree, Colorado. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant
Logic Integration Audio Visual
Logic Integration is looking for a well-organized Executive Assistant to provide support for our CEO and management team. This is a great opportunity to establish working relationships with a high-level executive and contribute to the overall efficiency of our organization. Here at Logic Integration, we're committed to creating a culture where employees feel valued. We're proud to have a 4.9-star rating on Google and an above-average Work Happiness Score from our employees.
We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company's CEO and management team. Executive Assistant's responsibilities include managing calendars, and meeting agendas, making travel arrangements, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.
Responsibilities:
Act as the point of contact among managers, employees, clients, and other external partners
Manage information flow in a timely and accurate manner
Manage CEO calendars and set up meetings
Make travel and accommodation arrangements for personal and work
Rack daily expenses and prepare weekly, monthly, or quarterly reports
Oversee the performance, review schedules, and wage changes of other clerical staff
Greet people at the office front door and ensure the showroom is ready for clients
Distribute leads, assign leads, follow up on leads
Format information for internal and external communication – memos, emails, presentations, reports
Prep Keynote or PowerPoint presentations for CEO
Take minutes during meetings, project site walks, and other
Preparation of site walk notes and photos into a starting project with D-Tools and Zoho Drive
Start the new project process for a potential Logic sale using Zoho and d-tools tools
Be a Master user of Trello, basecamp, or a similar electronic task system
Screen and direct phone calls and distribute correspondence
Organize and maintain the office cloud filing system, file docs for the CEO
Prep employee reviews, gather feedback requests from team members
Other misc. tasks and errands that come up for the CEO, this is always changing, flexibility is key!
Marketing/Sales
Coordinate marketing efforts, photo shoots, and video shoots.
Track marketing and media progress in Trello for magazine opportunities
Coordinate website changes such as staff updates, photo uploads, new and updated landing pages
Greeting clients, answering phones/entering leads, maintaining phone greetings/holiday updates
Checking all calendars, being aware of visitors, prepping for meetings: RED CARPET
Review Champ and Google review management
Project close-out phone calls / QC / Welcome gifts, Review Champ Training –ProSource University
Prosource University development & meetings as needed
Course creation, editing, enrollments of users
Grid updates as techs progress through courses; update all grids quarterly with new or removed courses path updates
Communicate Training Program changes
Grade PSU course assignments. Weekly reports to division leads and senior management on progress
Create a shared document that is a running list of updates that need to be made to the overall grid
Set Recurring appointments for:
Monthly updates of progress techs have made
Quarterly updates of path, grids and PSU
Coordinate training days and topics with management team.
General HR Activities
Onboarding process & execution (Zoho Sign, document filing, notify stakeholders, first day planning)
Exit process & execution (follow checklist)
Achieve complete adherence to company handbook
Setup all standard company job descriptions
Schedule major awards on your calendar so submissions are well planned for.
Awards submissions. Submit monthly awards for billable employees and Google reviews
$250 bonus for each reward submission
Management Team
Help managers with daily and weekly tasks
Coordination of travel, rentals, equipment coordination - PMs should handle majority but may help out w/ people that don't have a CC
Requirements:
Work experience as an Executive Assistant, Personal Assistant, or similar role
Excellent MS Office and O365 knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and iPhone/Mac applications
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree PA diploma or certification is a plus
Personal assistant experience
Google Suite
Office 365
QuickBooks
Clerical experience
Proofreading
Computer literacy
Transcription
Data entry
Phone etiquette
Event planning
Project coordination
Office manager experience
DocuSign or e-sign applications
Benefits:
Paid time off such as PTO, sick days, and vacation days.
Health insurance.
Life insurance.
Dental insurance.
Vision insurance.
Retirement benefits or accounts.
Long-term disability insurance.
Paid Time Off.
Training.
Company-issued equipment.
Employee Accommodation on AV gear.
Goal setting and career path.
Great culture!
Paid quarterly fun day, take time to have fun as a team.
Worksite address
lone tree, CO, 80124, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.