About this opportunity
Avantor lists this Executive Assistant (Medical) opportunity in radnor township, Pennsylvania. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Avantor® is a leading life science tools company and global provider of mission-critical products and services to the life sciences and advanced technology industries. We work side-by-side with customers at every step of the scientific journey to enable breakthroughs in medicine, healthcare, and technology. Our portfolio is used in virtually every stage of the most important research, development and production activities at more than 300,000 customer locations in 180 countries.
Our VWR Distribution & Services segment comprises approximately two-thirds of our revenue and provides a comprehensive set of products and services to scientists and technicians in biopharma research, the academic environment and various diagnostic labs. We offer anything a scientist needs to perform precise and complex analytics in the lab including various consumables, chemicals and reagents, glassware, plasticware and a host of equipment and instruments. High-value services and digital solutions are also key to our portfolio. They optimize end-to-end operations and help build the lab of the future. Our Bioscience & Medtech Products segment leverages our deep materials science capabilities to customize ultra-high purity materials suitable for our customers’ highly regulated production platforms. This segment includes bioprocessing, unique formulations for medical implant applications and advanced technology solutions. While biosciences comprise one-third of our revenue, it accounts for roughly half of our profitability.
The Executive Assistant serves as a trusted business partner to both the President, VWR Distribution & Services and the Executive Vice President & Chief Human Resources Officer, providing high-level executive support, driving operational excellence, and enabling strategic priorities across the organization. This role goes beyond traditional administrative responsibilities by serving as a proactive coordinator, project manager, and technology-enabled problem solver who anticipates business needs, removes barriers, and enhances executive effectiveness.
The ideal candidate possesses exceptional organizational skills, strong business acumen, project management expertise, and the ability to operate with confidentiality, discretion, and independent judgment in a fast-paced, highly matrixed environment.
Executive Partnership & Strategic Support
Prepare executives for meetings, business reviews, leadership forums, and customer interactions through briefing materials, agendas, and follow-up actions.
Serve as a primary point of contact for internal and external stakeholders, exercising sound judgment and professionalism.
Coordinate domestic and international travel arrangements, ensuring seamless logistics and adherence to company policies and leader travel preferences.
Project Management & Business Operations
Lead and coordinate cross-functional projects on behalf of executives, ensuring milestones, deliverables, and timelines remain on track. Projects include leadership team presentations and team slide contributions.
Establish project plans, monitor progress, facilitate follow-up actions, and escalate risks when appropriate.
Drive accountability across stakeholders by tracking commitments, action items, and project outcomes.
Partner with HR, Finance, Commercial, and Corporate Functions teams to support organizational initiatives and leadership priorities.
Leverage technology and automation tools to streamline administrative and business processes, including execution of all business processes in Workday on behalf of executives (i.e. expense reports, job requisition approvals)
Demonstrate expertise in Microsoft 365 applications including Outlook, Teams, PowerPoint, Excel, SharePoint, OneNote, Copilot, and other collaboration platforms.
Maintain and organize digital files, shared resources, meeting documentation, and project repositories.
Support virtual, hybrid, and in-person leadership events utilizing advanced technology solutions.
Plan and coordinate executive leadership meetings, preparing agendas, materials, and meeting logistics.
Coordinate confidential leadership discussions and sensitive personnel matters with discretion.
Interface effectively with senior leaders, board-level stakeholders, customers, and external partners.
Represent the executives with professionalism, responsiveness, and a customer-focused mindset.
Bachelors degree preferred or equivalent combination of education and experience.
Proven project management experience coordinating multiple initiatives simultaneously.
Advanced Microsoft Office and Microsoft 365 proficiency.
Experience working with executive-level presentations, data reporting, and business communications.
Ability to handle highly confidential and sensitive information with discretion.
Experience supporting HR, Commercial, Corporate Functions, or Global Business Services leaders.
Exposure to organizational change, transformation initiatives, or mergers and acquisitions environments.
Project Management Excellence
It enables medical devices that help a little boy hear his moms voice for the first time. We are committed to helping you on this journey through our diverse, equitable and inclusive culture which includes learning experiences to support your career growth and success. We are an Equal Employment/Affirmative Action employer and VEVRAA Federal Contractor. We do not discriminate in hiring on the basis of sex, gender identity, sexual orientation, race, color, religious creed, national origin, physical or mental disability, protected Veteran status, or any other characteristic protected by federal, state/province, or local law.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.