About this opportunity
Career Group lists this Executive Assistant opportunity in miami, Florida. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Our client is seeking a highly organized, proactive, and relationship-oriented Executive Assistant to support the CEO in both professional and personal capacities. This individual will serve as a true right hand to the CEO, managing an extremely dynamic schedule while acting as a polished extension of him internally and externally.
Check all associated application documentation thoroughly before clicking on the apply button at the bottom of this description.
The ideal candidate thrives in fast-paced entrepreneurial environments, anticipates needs before they arise, and can operate with urgency, discretion, and exceptional organizational skills.
Key Responsibilities
Manage the CEO's highly active and constantly evolving calendar
Coordinate complex domestic and international travel arrangements, often on short notice
Ensure calendar alignment across executives, investors, and stakeholders
Travel alongside the CEO for investor meetings and business engagements as needed
Act as a professional liaison between the CEO and investors/external partners
Assist in facilitating conversations and relationship management on the CEO's behalf
Review incoming commercial contracts and assist with administrative oversight
Track priorities, action items, and follow-ups across multiple projects
Support day-to-day business operations and occasional personal logistics
Maintain strict confidentiality and professionalism at all times
Utilize productivity and AI tools including Google Workspace, Asana, Claude, and ChatGPT
Ideal Background
Bachelor’s Degree required
Previous experience supporting a founder, CEO, or senior executive preferred
Strong calendar management and travel coordination experience required
Background in sales, account management, hospitality, or client services preferred
Comfortable interacting with investors, executives, and high-level stakeholders
Strong communicator with polished interpersonal skills
Highly organized with exceptional attention to detail
Able to thrive in a fast-moving, high-accountability environment
Flexible schedule and responsive outside traditional business hours when needed
Compensation & Benefits
Base depending on experience and fit
Full health benefits
W2 employee
401(k) program currently being implemented
High exposure role with direct access to CEO and investors
Please submit your resume for consideration!
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Worksite address
miami, FL, 33222, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.