About this opportunity
TransPerfect lists this Executive Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantTransPerfect Is More Than Just a Job… Our greatest asset is our people, and nothing is more important to us than ensuring that everyone knows that. Each of our 100+ offices has its own individual identity, and each also has its own unique rewards.The Executive Assistant position is an innovative fast paced role, which combines elements of the traditional Executive Admin support with the opportunity to acquire a broad skill set of fundamental corporate skills. The Executive Assistant is responsible for supporting a senior executive. This role requires flexibility, creativity, a high sense of urgency ability to think and act quickly and/or efficiently.Provide logistical and administrative support to the ExecutiveTrack key initiatives, action items and project timelines for executive and his direct reportsCoordination of meetings (agenda management, materials, documentation)Coordinate participation in large scale conferences and side meetingsPlan and book international & domestic travelUpdate presentations (both internal and external)Track expenses & file expense reimbursement reports in concurManage mail and documents including those related to signature requests (both electronic and wet)Maintain an accurate calendarAttend meetings with ExecutiveTake notes for accurate record of meeting and delineate action items and deadlinesFollow-up with mtg participantsSupport philanthropic activities as directedProvide creative support to executiveDraft documents, letters and outlinesCreate and manage executive's social media presence and accountsCollaborate with executive to create social media contentPrepare creative materials such as new presentationsUpdate and adapt existing presentations for new audiencesEvent planningPlan or assist in planning department eventsPlan or assist in planning company sponsored eventsAttend events when asked and appropriateProblem Solving, management and decision-making supportCreative problem solving and development of internal relationships with employees of all levelsManipulating and presenting data in easy to understand format for Sr Manager decision makingMaintain and update various reports, spreadsheets and trackersProject Management (project scoping, analysis planning, launch, execution, and tracking)OtherPersonal admin tasks, as needed (purchasing team gifts, passport renewal, etc.)Special projects and tasks as requiredComplete all other tasks that are deemed appropriate for this role and assigned by the manager/supervisorRequired SkillsHandle confidential information with discretionSelf-sufficient, organizedand results orientatedExcellent written and verbal skillsExceptional problem solving and critical thinking skillsCreative problems solvingand ability to multi-taskBeliever in continuous improvement and and improve efficiencyAbility to solve problems and make decisions with a sense of urgency in a fast-paced environmentAnalytic skills (data needs and sourcing, data modeling, quantitative analysis)Personable, dynamic and comfortable in a challenging environment always maintaining professionalismDemonstrate skill and comfort in proactively building relationships with executive and c-level employeesDesired Experience and QualificationsMinimum Bachelor's Degree or its equivalent, preferably in or related field a plusA record of success proactively managing day to day activities for senior executivesRequired Skills and ExperienceBachelor's degree in a Business related disciplineProven success working in a team environment and creating a positive atmosphereMinimum 1-3 years' experience in communications, digital marketing, social media management,Personal Assistant or an Executive AssistantAdvanced MS Word, Excel, Power Point skills
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.