About this opportunity
Vida Shoes International lists this Executive Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantSince 1973, Vida Shoes International, Inc. has been committed to becoming a global leader in the footwear industry. We are dedicated to designing, producing, and marketing quality branded footwear using our expansive worldwide resources. Our wealth of knowledge stems from the diversity of brands and successful products we have designed, produced, and marketed year after year.We are looking for an Executive Assistant reporting directly to the President. This person will be responsible for supporting the President on all day-to-day personal and business needs while assisting with office management and business operations as needed.The ideal candidate will be a highly trusted, proactive problem solver with exceptional communication skills and meticulous attention to detail. He/she should have a hands-on approach, be extremely flexible, possess a keen sense of foresight, and maintain strict confidentiality when handling sensitive personal, financial, sales, and business information.Compensation: $70,000–$85,000Key Responsibilities:Manage the President’s professional and personal high-level complex calendar, including agendas, meetings, conferences, teleconferences, mail, email, calls, client management, and other company logisticsCoordinate domestic and international travel for both business and personal/family travel itinerariesManage and execute personal bookkeeping for the President, including cutting checks for signature, personal payables and receivables, tax documents, bank documents, investment documents, and other financial recordsUtilize QuickBooks and other financial systems to assist with bookkeeping, expense tracking, payments, reconciliations, invoices, and financial recordkeepingOversee and maintain the family foundation charity bank account, check preparation, and Excel trackingManage personal needs and purchases for the President and his family membersSupport the President with sales-related activities and business development, including customer communications, sales meetings, account follow-ups, sales reports, and other activities supporting the company’s sales organizationAssist with organizing and maintaining sales information, customer/account data, orders, invoices, reports, and other sales-related documentationPrepare sales and business reports as needed by the President by collecting, organizing, and analyzing information from Sales, Finance, Operations, and other departmentsDevelop a working knowledge of footwear industry terminology, wholesale/retail sales, key accounts, seasonal selling cycles, product categories, and the overall footwear business to effectively support the President and interact with customers and business partnersManage content and outflow of information to senior management as well as inflow of information from peer groups and direct reportsManage communication and act as a liaison between the President, senior management, employees, customers, sales representatives, vendors, and other business partnersPrepare presentations and data, as well as maintain files, records, and correspondence for meetingsAssist with customer, sales, and company meetings by preparing agendas, presentations, reports, product information, and other materials as neededPerform administrative and office support, such as dictation, spreadsheet creation, and maintenance of filing systems and contact databasesMaintain professionalism and strict confidentiality with all materials and exercise discretion when interfacing with the business and all business partnersExecute planning of company events, both internally and offsite, including FFANY events and meetingsOversee housekeeping team, order supplies for the housekeeping team, and enforce best practices and efficiencyMaintain office supplies inventory as neededManage ad hoc projects and special assignments on behalf of the PresidentCoordinate cross-functional projects and follow up with internal teams to ensure deadlines and deliverables are metQualifications:Minimum five years of administrative support experience, with at least 3 years supporting a senior executiveExperience in the footwear, fashion, apparel, retail, consumer products, or wholesale industry strongly preferredUnderstanding of sales processes and experience supporting a sales organization, sales team, or senior sales executiveWorking knowledge of the footwear industry and wholesale/retail sales environment preferredAbility to understand and work with sales reports, customer/account information, orders, invoices, and other sales-related dataWorking knowledge of QuickBooks required; experience with bookkeeping, accounts payable/receivable, expense tracking, reconciliations, and financial recordkeeping preferredStrong Excel skills and ability to organize and analyze financial and business informationExperience and aptitude for working in a fast-paced, high-energy environmentExcellent written and verbal communication skillsExperience managing complex scheduling and high-volume emailsStrong organizational and time management skillsFlexible team player willing to do what it takes to get the job done, adaptable, and enjoys a challengeAbility to handle highly confidential information and maintain strict confidentialityExperience overseeing budgets and expensesProficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systemsBachelor’s degree preferred, but not requiredThank you in advance for your interest in this opening. Vida Shoes International, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability or protected veteran status. At this time, only qualified candidates will be contacted.Direct applicants only, no third-party staffing inquiries, please.
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.