About this opportunity
Guy Carpenter lists this Executive Assistant opportunity in new york, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantWe are seeking a talented individual to join our Business and Client Services (BCS) team, part of our People & Investments business at Marsh. This role will be based in New York City and offers a hybrid work arrangement, requiring a minimum of three days per week in the office.As an Executive Assistant, you will support the Global Chief Operating Officer of Marsh Risk and the Global Chief Operating Officer of Marsh People and Investments, providing seamless administrative and executive support across both offices.Acting as the "face" and gatekeeper for two senior executive offices, you will work directly with both COOs and their leadership teams, managing a broad variety of administrative tasks. One executive leads core insurance operations and drives client service and strategy across commercial insurance broking, risk management, and risk consulting; the other oversees business operations for the people and wealth business, aligning financial and administrative delivery. Both executives travel extensively and operate across multiple time zones, so you will be relied on to manage visas, international itineraries, and cross-time-zone coordination with precision. Competent, professional, discreet, and committed, you will collaborate with senior executives and their executive assistants across the organization, providing world-class support to two of Marsh's most senior leaders.We will count on you to:Manage extremely active calendars for both COOs, balancing competing priorities across two offices and multiple time zonesArrange complex international travel plans, itineraries, and agendas, including visa applications and entry requirementsEnsure timely and accurate completion of expense reports, including cross-border and multi-currency claimsResearch, prioritize, and follow up on incoming issues and concerns addressed to either COO, including those of a sensitive or confidential naturePlan, coordinate, and ensure both executives' schedules are followed and respectedServe as the first point of interaction with the Offices of the COOs, setting a professional and welcoming toneCollaborate with internal teams to ensure meeting materials for internal, board, client meetings, events, and speaking engagements are prepared and provided when neededResponsible for organizing large team meetings and events across Marsh Risk and Marsh People and Investments, including light travel to offsite locations as needed.Provide administrative and systems support, including Workday, procurement, and related internal systemsEngage with external vendors and stakeholdersCoordinate and align priorities between the two executive offices, flagging conflicts or overlaps earlyWhat you need to have:High school diploma or equivalent10+ years of experience supporting C-Suite and/or senior executives at an administrative capacity, ideally more than one at a timeHighly inquisitive nature with an interest in challenging the status quo by trying new tools and ways of workingAbility to multi-task with strong organizational skills, keen attention to detail, and sound problem-solving abilitiesExperience coordinating international travel, including visa requirements and multi-time-zone schedulingForward-looking thinker who is always looking months ahead, flagging scheduling conflicts and travel complications well before they become urgentAbility to handle confidential and time-sensitive matters and materials with discretionAbility to work effectively in a deadline-driven environmentAbility to collaborate across a complex organization and build strong relationshipsAbility to operate in ambiguity and make decisions with minimal directionStrong knowledge of Microsoft Office products and an interest in experimenting with new technology productsWhat makes you stand out?Highly resourceful team player with the ability to be extremely effective independentlyReliable, committed, and hardworkingKnowledge of Marsh businesses and stakeholders, particularly commercial insurance broking, risk management, risk consulting, and the people and wealth businessA proactive, hands-on approach — equally comfortable managing high-stakes logistics and handling the small details that keep two executive offices running smoothlyWhy join our team:We help you be your best through professional development opportunities, interesting work and supportive leaders.We foster a vibrant and inclusive culture where you can work with talented colleagues to create new solutions and have an impact on colleagues, clients, and communities.Our scale enables us to provide a range of career opportunities, as well as benefits and rewards to enhance your well-being.Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective.
Worksite address
new york, NY, 10286, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.