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Job description
Executive AssistantRoofstockOakland, CA, USAs an Executive Assistant, your core focus will be supporting the CEO, while also offering light, supplemental assistance to other C-suite executives as needed. The key to the success of this position is the ability to handle multiple tasks at once, offer superior organization skills and a high level of attention to detail. In this role, you will be exposed to all aspects of the business, and will learn a lot about our industry and the start up environment. This is a great opportunity for the right candidate to learn and develop with a fast-paced growing start-up!ResponsibilitiesOwn and manage the CEO's calendar end-to-end including proactive scheduling, reprioritization, and conflict resolution This person will also offer light, as-needed scheduling support to the broader C-suiteEffectively schedule business travel including flights, ground transportation, overnight accommodations and meals for the supporting leadersAct as the external contact point, providing phone and email support, screening and follow-up on phone calls and voicemailsProject manage both on and off-site meetings as well as team events - travel planning, site selection/prep, menus, and meeting attendee logisticsProvide general administrative support to the executive team to include:Receiving and interacting with visitorsAnswering and managing incoming callsMaintaining paper and online recordsMonitoring and organizing Executive's inboxesProviding other daily support as neededPerform accounts payable processing and other basic accounting functions as needed to include:Handling expense accounts and reimbursements via CoupaAssist with entering and processing approved payments as neededMaintaining detailed files/recordsHandle confidential and sensitive informationProvide backup office management support as needed (weekly lunch orders, supplies, office POC)Be available to support the executives outside of normal business hours as neededQualifications2-4 years of experience supporting executives, direct experience supporting the C-Suite Leaders preferredStrong verbal and written communication skillsExcellent organizational skills and attention to detailDemonstrated ability to manage complex tasks and prioritize competing demands; must be a flexible problem solverAbility to take a straightforward, proactive approach to supporting the C-Suite LeadersCommitted to, and enthusiastic about, the mission and vision of the organizationAdept at multitasking in a fast paced, changing environmentAble to work independently and take initiative with little directionAbility to drive and influence changeExhibit a high degree of maturity, honesty, trust, and integrity and cultivates these qualities in othersProficiency in G-Suite (Gmail, Docs, Sheets, Slides); Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)LocationThis position must be located in the Bay Area.This is a 2 day hybrid role in the Bay Area office, effective October 2026.Compensation$90,000 - $126,000 annually.Compensation may be adjusted based on location, experience, skills, and interview performance.Pay TransparencyOur compensation reflects several US geographic markets. The base pay for this position represents the expected salary for this position. Ultimately, in determining your pay it will be based on several factors including location, job-related knowledge, skills, experience and other job related factors. Roofstock is a total compensation company; the base salary is only a part of our total compensation package.Competitive & Unique Benefits PackageGenerous PTO Policy12 Paid HolidaysVolunteer Time OffPaid Parental Leave401k ProgramWellness and home office/cell phone subsidiesRobust health, dental, vision insurance, and moreMust be authorized to work in the U.S. is a precondition of employment and we are unable to sponsor H1-B Visas at this time.Any offer of employment is conditioned upon the successful completion of a background investigation.Commitment to Equal Employment OpportunityRoofstock is an equal opportunity employer. In keeping with the values of Roofstock, we make all employment decisions including hiring, evaluation, termination, promotional and training opportunities, without regard to race, religion, color, sex, age, national origin, ancestry, sexual orientation, physical handicap, mental disability, medical condition, disability, gender or identity or expression, pregnancy or pregnancy-related condition, marital status, height and/or weight.
Worksite address
oakland, CA, 94601, US
Who can apply
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