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Job description
Executive Assistant/Office ManagerOur client, a growing life sciences and healthcare firm, is seeking a bright, proactive, and highly organized Executive Assistant/Office Manager to join its New York City team. This is an exciting opportunity for someone who enjoys wearing multiple hats and wants to join a growing organization where they can make an impact and expand their responsibilities over time. The ideal candidate will have strong traditional administrative skills, including calendar management, scheduling, travel coordination, and expenses - but will also be excited to assist with broader office operations, HR/onboarding, projects, events, and communications. This is a true catch-all role for someone who enjoys being the go-to person in an office and is happy to jump in wherever needed. Prior experience within biotech, life sciences, healthcare, or a related industry is strongly preferred.Responsibilities:Provide day-to-day administrative support, including complex calendar management, scheduling, travel arrangements, and expense reportingOversee general office operations and serve as a go-to resource for employees, visitors, vendors, and building managementAssist with onboarding and offboarding, employee logistics, and other light HR-related initiativesCoordinate meetings, events, team gatherings, and other internal and external functionsManage and organize documents, files, presentations, and other business materialsAssist with company communications and social media initiatives as neededLiaise with vendors and manage office supplies, inventory, and general workplace needsSupport special projects and broader operational initiatives as the organization continues to growProactively identify ways to improve processes, organization, and efficiency across the officeJump in wherever needed and take ownership of both large projects and day-to-day detailsRequirements:5+ years of administrative, executive support, office management, or related experiencePrior experience within biotech, life sciences, healthcare, or a related environment strongly preferredStrong calendar management, travel coordination, and expense reporting experienceExcellent organizational skills and the ability to juggle multiple priorities in a fast-paced environmentPolished and professional with excellent written and verbal communication skillsProactive, resourceful, and comfortable working in a growing, entrepreneurial environmentNo-task-too-big-or-small mentality and genuine interest in taking on responsibilities outside of a traditional EA scopeStrong attention to detail, discretion, and judgmentAbility to work onsite five days per week in NYCHours: Monday–Friday, in office, 8am-4pm or 9am-5pm with flexibility Location: Flatiron, NYC Salary: $100K–$120K base (DOE) + bonus eligibility
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.