About this opportunity
Mission Staffing lists this Executive Assistant/Office Manager opportunity in new york city, New York. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Office Manager / Executive Assistant | Investment Management
Our client, a growing financial technology company serving the private investment markets, is seeking a polished, organized, and proactive Office Manager / Executive Assistant to join their New York City office. This is a highly visible role for someone who enjoys being the glue of the office while also providing administrative support to a small group of senior professionals in a fast-paced, entrepreneurial environment.
The ideal candidate will be hands-on, highly organized, and comfortable taking ownership of both day-to-day office operations and executive support in a fast-paced financial services environment.
Key Responsibilities:
Oversee the day-to-day operations and functionality of the office
Manage office supplies, kitchen inventory, catering, deliveries, and other office needs
Coordinate with building management, vendors, cleaners, and other service providers
Handle facilities requests and proactively address issues as they arise
Manage office-related orders, maintenance, and general administrative needs
Help ensure the office is organized, welcoming, and running smoothly
Serve as a central point of contact for office-related questions and requests
Provide administrative support to a small group of senior investment professionals
Manage calendars and coordinate internal and external meetings
Handle expenses and ensure timely and accurate submission of expense reports
Coordinate travel and related logistics as needed
Assist with meeting preparation, scheduling, and other day-to-day administrative needs
Support office events, meetings, lunches, and other team initiatives
Proactively anticipate the needs of both the office and the professionals you support
Collaborate with other administrative professionals and contribute to a positive, well-run office environment
Requirements:
3+ years of Office Management and/or Executive Assistant experience - REQUIRED
Prior experience within fintech , private equity, private credit, asset management, investment banking, or another financial services environment strongly preferred
Experience supporting investment professionals is a plus
Highly organized with strong attention to detail and follow-through
Polished, professional, calm, and collected
Proactive and comfortable taking ownership without significant oversight
Strong interpersonal and communication skills
Ability to manage multiple priorities and shifting needs in a fast-paced environment
Comfortable serving as a highly visible resource and primary point of contact for the office
Strong Microsoft Office skills
Bachelor’s degree preferred
Location: New York City
Schedule: 5x, in-office
Worksite address
new york city, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.