About this opportunity
Confidential Jobs lists this Executive Assistant opportunity in palo alto, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
This range is provided by Confidential Jobs. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.
Base pay range
$120,000.00/yr - $140,000.00/yr
Executive Assistant to Chief of Global Field Operations
What You Will Be Doing
Provide day-to-day administrative support for several members of our leadership team, including C- Suite Executives
Proactively anticipate what is required to make each executive(s) successful, allowing them to support their leadership teams and their broader organization.
Manage the coordination of internal and external meetings and interviews, including heavy calendaring and conference room booking.
Extensive calendar management and travel planning for internal and external meetings.
Prepare international travel arrangements and itineraries, and meticulously file expenses.
Partner with internal stakeholders on projects, initiatives, and events.
Work flexibly in terms of responsibilities and responsiveness.
Plan team offsite meetings, onsite meeting, and events.
Act as a liaison both internally and externally, always maintaining a sense of professionalism and collaboration.
The ideal candidate will have a majority of these demonstrated qualifications, attributes, and experience:
Have 5+ years prior experience in an administrative support role, supporting multiple leadership calendars concurrently.
Friendly, upbeat attitude, and flexibility in terms of responsibilities and responsiveness with a positive “can-do” spirit
Trustworthy - has impeccable discretion with access to sensitive company, customer, and personal information.
Problem solver - proactively and efficiently identifies creative solutions
Be a self-starter - knows when to trust instincts, take initiative, and ask for help
Able to anticipate demands, gather the pulse and sentiment of the team, and be a sounding board for executive(s)
Work independently - able to work under little direction and exercise sound judgment when making time-sensitive decisions
Be a quick learner with the ability to figure out new systems and adapt on the go.
An excellent communicator, both written, and verbal.
Be technologically proficient. Including but not limited to Microsoft Office including Outlook as well as Concur, TripActions and NetSuite.
Are a reliable teammate - able to thrive in a team setting, willingness to help others, while also being able to work independently.
Meet deadlines and following company policies & procedures.
Be highly organized, efficient, and demonstrate innate attention to detail.
Be extremely adaptable to the ever-changing needs of a fast-growing technology company.
Bachelor’s degree or equivalent work experience
Bonus Points:
Previous experience working with multiple leaders in a fast-paced, rapidly changing environment preferably in technology, media, internet, or related companies
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Software Development
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Worksite address
palo alto, CA, 94306, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.