About this opportunity
Mack & Associates, Ltd. lists this Executive Assistant/Personal Assistant opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Base pay range
$125,000.00/yr - $140,000.00/yr
A leading private consulting firm in Chicago is seeking a highly skilled Executive Assistant/Personal Assistant to support the CEO. This is a unique opportunity for a polished, discreet, and proactive professional who excels in a high-performance environment and is comfortable managing both professional and personal responsibilities. The role offers a competitive salary of $125,000–$140,000 plus bonus, commensurate with experience. A comprehensive benefits package is provided, including medical and dental insurance and generous PTO. Please note this role is 4 days in office.
Responsibilities of the Executive Assistant/Personal Assistant
Provide high-level executive support to the CEO, including complex calendar management, meeting coordination, and domestic/international travel arrangements.
Act as a gatekeeper and liaison, managing communications with internal teams, external stakeholders, and personal contacts with discretion and professionalism.
Prepare reports, presentations, and correspondence on behalf of the partner; maintain meticulous attention to detail across all documents.
Assist with various personal tasks, including household scheduling, travel planning, gift purchasing, event coordination, and vendor management.
Manage expense reports, invoices, and credit card reconciliations, ensuring accuracy and timely submission.
Proactively anticipate the needs of the executive and stay several steps ahead to streamline both work and personal routines.
Support ad hoc projects and confidential initiatives across both professional and personal spheres.
Coordinate logistics for special events, dinners, and travel for the partner’s family as needed.
Maintain a high level of confidentiality and exercise sound judgment in all matters.
Requirements of the Executive Assistant/Personal Assistant
5+ years of experience as an Executive Assistant, Personal Assistant, or Chief of Staff supporting a senior executive or high-net-worth individual; professional services experience preferred.
Strong command of Microsoft Office Suite (Outlook, Excel, PowerPoint, Word); experience with expense reporting and CRM tools is a plus.
Demonstrated ability to juggle professional and personal responsibilities with grace, precision, and utmost discretion.
Excellent communication skills, both written and verbal, and a professional, polished demeanor.
Highly organized, proactive, and resourceful with a keen attention to detail.
Ability to adapt in a fast-paced, high-demand environment while maintaining composure and professionalism.
Seniority level
Not Applicable
Employment type
Full-time
Job function
Administrative
Industries
Financial Services and Venture Capital and Private Equity Principals
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Worksite address
chicago, IL, 60290, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.