About this opportunity
Professional Management Associates lists this Executive Assistant/Personal Assistant opportunity in somerville, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Role Description: We are seeking a highly organized and proactive Executive Assistant and Personal Assistant to provide comprehensive administrative support and home support to ensure the smooth operation of daily activities at work and at home This role requires you to step into a role with many hats and is a blend of executive administrative support and project coordination skills to effectively assist in both personal and professional capacities. Attention to detail and ability to plan ahead are required skills. The family includes two young children, so a genuine enjoyment of being around children is essential.
Responsibilities:
Support CEO directly as the go-to person for all needs including daily administration, calendar management, travel planning, project coordination, reminders, correspondence, etc.
Review, research, and draft letters and documents; collect and analyze information
Coordinate projects and/or events by capturing timelines, securing deliverables, and delivering progress updates
Manage various one-time and ongoing projects with efficiency, accuracy, and proactivity
Act as a spokesperson for the CEO on some matters, sometimes making administrative decisions and taking action in their absence
Provide home support such as organizing, stocking, maintaining household spaces, managing supplies, and supporting events
Review and proof text, documents, and websites as needed
Liaise with other staff and/or manage vendors and contractors for various projects
Act as chief problem solver when household issues arise
Assist with car related maintenance and driving on occasion
Create and/or manage databases and filing systems
Coordinate sponsorship contracts, signing, creating invoices, and following up as needed
Serve as gatekeeper, screening requests and directing inquiries to appropriate contacts, while handling urgent issues
Prepare documents, presentations, and correspondence, ensuring policies and procedures are followed
Create budgets and track expenses
Perform miscellaneous tasks such as managing ingoing/outgoing mail & returns, running errands, making dinner reservations, shopping (in-person and online), etc.
Additional Requirements:
Hybrid schedule and location (remote and in the field)
Must be local to Flemington, NJ (within 20-mile radius)
Ability to maintain professionalism and confidentiality at all times
Ideal Candidate:
Highly organized, detail-oriented, and proactive; a lover of Excel spreadsheets and attention to detail
Tech-savvy with experience in scheduling, task management, and digital tools
Comfortable working in a creative, fast-paced environment
Discreet, professional, and able to maintain confidentiality and handle sensitive information with care
Trustworthy and reliable with a positive attitude
A self-starter and forward thinker who takes initiative, anticipates needs and is able to adapt quickly
Ability to thrive and solve problems under pressure
Ability to perform physical tasks such as lifting, bending, and standing for extended periods
Must be able to work and communicate appropriately, efficiently, and effectively with various types of individuals (household, volunteers, vendors, staff, children, credentialed professionals, etc.); Extremely personable and skilled at relationship building
Highly effective verbal and written communication skills; ability to communicate concisely
Willingness to take on a wide array of tasks and ability to keep many plates spinning at once; the ability to prioritize and manage time wisely
Proficiency in meal planning and preparation
Excited and willing to research, arrange, plan, and support the coordination of domestic and international travel bookings
Flexibility in handling urgent company and personal matters as they arise
Qualifications
Experience as a personal assistant, executive assistant, or household manager (minimum 4 years)
Must have solid proficiency with all Microsoft products especially Office, Excel, Word, and OneDrive
Flexible schedule and adaptable to changing priorities
Legally authorized to work in the United States
Traveling experience required
Experience with budget planning and tracking expenses
Must have a reliable car, clean driver's license, pass background check including fingerprinting, and pass drug test
Associate's degree or higher
CPR and First-Aid certifications preferred and/or willingness to obtain
Must like being with children and be comfortable around cats
This is a great opportunity for someone who enjoys a dynamic work environment and supporting a busy, creative household!
Salary range: $70,000 - $85,000 based on experience
Worksite address
somerville, NJ, 08876, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.