Job description
We're Hiring: Executive Assistant & PMO to the CEO
We are looking for a highly organized, proactive, and energetic Executive Assistant & PMO to the CEO to serve as the CEO's right hand. This trusted position combines high-level executive support, project management, cross-functional coordination, and strategic business assistance across global operations. The ideal candidate is a fast learner, detail-oriented, professional, assertive, and able to drive processes and keep priorities moving in a fast-paced environment.
Key Responsibilities:
Track and follow up on executive management tasks, ensuring deadlines and objectives are met.
Coordinate communication and alignment between the headquarters in Israel and global subsidiaries.
Prepare executive meeting agendas, collect materials, document meeting minutes, and monitor execution of action items.
Prepare high-quality business presentations for executive management, board meetings, investors, and strategic clients.
Conduct business research and market analysis and prepare concise executive briefs before important meetings.
Manage complex international travel arrangements, including flights, hotels, visas, and meeting schedules.
Coordinate customer and partner visits, including logistics, hospitality, and event planning.
Manage the CEO's calendar, prioritize requests, and act as the primary gatekeeper.
Handle ongoing executive administrative responsibilities and support multiple projects as needed.
Coordinate with production teams, customers, and other stakeholders while managing multiple priorities.
Support the CEO in keeping business processes organized and moving efficiently across the organization.
Qualifications:
3 to 5 years of experience as an Executive Assistant, Chief of Staff, or similar role in a global or industrial company.
Previous experience supporting a CEO or senior executive in a global organization.
Excellent written and spoken English with the ability to draft professional emails and communicate confidently.
Advanced proficiency in Microsoft Office, especially PowerPoint and Excel.
Strong presentation and business communication skills.
Proven ability to work across teams and drive execution without direct authority.
Strong ability to prioritize tasks and manage multiple projects in a fast-paced environment.
Experience coordinating with production teams, customers, and multiple stakeholders is an advantage.
Strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.
Preferred Qualifications:
Experience working in an industrial or manufacturing company.
Experience with project management tools such as Monday.com or Asana.
Experience using Claude AI or other AI productivity tools.
Experience with Priority CRM/ERP or similar business management systems.
Experience supporting global operations and coordinating with international teams.
Personal Skills:
Strong assertiveness with excellent interpersonal skills.
Exceptional organizational skills and attention to detail.
Business mindset with the ability to see the bigger picture.
Energetic, proactive, and quick to learn.
Fast thinker with the ability to adapt quickly in a dynamic environment.
Team player with high integrity, discretion, and professionalism.
Positive, can-do attitude and ability to thrive in a fast-paced environment.
Work Setup:
100% Remote
Full-time role
Working hours: Sunday to Thursday, 9:00 AM to 5:00 PM (Israel Time)
Salary:
USD 6 to 7 per hour
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.