About this opportunity
Black Cultural Zone CDC lists this Executive Assistant, President & CEO opportunity in oakland, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Details: Location: BLACK CULTURAL ZONE COMMUNITY DEVELOPMENT CORPORATION - OAKLAND, CA 94621 | Position Type: Full Time | Salary Range: $62,400.00 - $75,000.00 per year
WHAT YOU'LL DO
Manage the operational rhythm of the Network Council of Chiefs by scheduling cabinet meetings, distributing weekly briefings, collecting agenda items, and tracking deliverables across the Foundation, Network, MSO, and Liberated Land Trust entities
Attend all Network Council and high‑level leadership meetings alongside the President &am; CEO; take rigorous notes, synthesize deliverables into BCZ’s project management systems, and follow up with Chiefs to hold them accountable to cross‑entity deadlines
Establish and maintain an internal triage system for incoming requests from the cabinet, ensuring issues are properly funneled before reaching the President &am; CEO’s desk
Architect the President &am; CEO’s calendar using a Theme Days approach — clustering interactions by focus area to protect deep‑work time and eliminate context‑switching
Monitor, prioritize, and triage the President &am; CEO’s high‑volume inbox; draft sophisticated, high‑level correspondence that accurately mirrors the President &am; CEO’s authentic voice
Oversee execution pipelines for contracts, MOUs, land agreements, and board resolutions across the parent foundation and its subsidiaries, ensuring compliance and timely digital filing
Serve as the primary administrative liaison for the various Boards of Directors across the network, coordinating board packets, tracking committee updates, and documenting official minutes
Interface with institutional funders, city officials, real estate partners, and grassroots community leaders with professionalism, warmth, and executive presence
QUALIFICATIONS
Holds a Bachelor’s degree in Business Administration, Nonprofit Management, Public Administration, or a related field; or an equivalent combination of education and experience
Brings 5+ years of experience directly supporting an Executive, CEO, or Executive Director in a complex, multi‑entity organizational environment
Has advanced, hands‑on proficiency with ClickUp and SmartSheet (strictly required), and experience with or willingness to master Virtuous CRM and Google Workspace
Demonstrates exceptional emotional intelligence, confidence, and “managing up” skills to keep high‑level executive leaders organized and accountable
Has a track record of anticipating operational bottlenecks and solving administrative challenges proactively before they elevate
Is able to maintain strict confidentiality and exercise sound professional judgment in all matters related to executive operations, board governance, and organizational strategy
Is committed to being physically present on‑site, with deep alignment to BCZ’s mission of centering Black culture, arts, and economic empowerment in East Oakland
Preferred: Master’s degree; experience with Virtuous CRM; experience supporting board governance processes; deep knowledge of East Oakland communities and Black cultural traditions
OUR CULTURE AND BENEFITS
Status: Temp-to-Hire; transitioning to Full‑Time, Exempt upon successful completion of introductory period
Schedule: In‑Person; aligned to the President &am; CEO’s operational calendar
Location: Primarily In‑Person — BCZ Headquarters; occasional off‑site travel required
Compensation: $62,400-$75,000 Salary
Culture: Join a team dedicated to the Sankofa Journey Approach — learning from the past to build a thriving, liberated future for East Oakland
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Worksite address
oakland, CA, 94616, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.