About this opportunity
Pacific Health Group lists this Executive Assistant opportunity in san diego, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Details
Location: Hybrid – Travel within San Diego as needed
Employment Type: Full-Time
Pay Range: $76,500 – $80,500 per year
Base Pay Range: $76,500.00/yr - $80,500.00/yr
About Pacific Health Group
At Pacific Health Group, we are at the forefront of revolutionizing healthcare. We are dedicated to improving health outcomes by addressing social determinants of health and coordinating comprehensive community-based services, particularly through our programs. If you are passionate about making a difference and have the skills to lead in this dynamic environment, we invite you to join our team.
Overview
The Executive Assistant will serve as a trusted partner to the President & CEO, ensuring seamless coordination of day-to-day operations. This position requires proven experience as an EA, with the ability to manage complex schedules, prioritize competing demands, and maintain the highest level of professionalism and discretion. The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic environment. The candidate must be based in the San Diego area (Rancho Bernardo, Poway, Rancho Peñasquitos, or Scripps Ranch) to provide in-person support.
Responsibilities
Executive Support & Administration
Manage complex executive calendars, coordinating across organizations and resolving scheduling conflicts
Draft, proofread, and prepare correspondence, reports, and presentations
Serve as the primary point of contact for the executive, screening calls, emails, and communications
Handle confidential information with the highest level of discretion
Meeting & Event Coordination
Plan, organize, and execute meetings, board sessions, and company events
Prepare agendas, materials, and follow-up action items
Document meeting minutes, track deliverables, and ensure accountability on next steps
Support ad hoc projects and initiatives led by the Executive Team
Project & Office Management
Manage multiple concurrent projects, tracking deadlines, deliverables, and budgets
Anticipate executive needs and proactively resolve potential issues
Utilize platforms such as Google Workspace, Workable, and Salesforce (or similar) to organize workflows
Maintain efficient office systems and oversee internal communications to ensure alignment across teams
Travel & External Engagement
Provide in-person executive support across multiple locations, including Rancho Peñasquitos, Carlsbad, and El Cajon, as needed
Arrange and coordinate business travel, accommodations, and itineraries
Support the CEO in meetings, conferences, and networking events by managing logistics and materials
Build and maintain relationships with stakeholders, vendors, and partners
Prepare briefing documents, presentations, and communication materials tailored to external stakeholders
Requirements
Education & Experience
Bachelor's degree in Business Administration or related field preferred
3-5 years of experience as an Executive Assistant supporting senior or C-level leadership
Knowledge & Skills
Exceptional organizational, time management, and multitasking abilities
Excellent written and verbal communication skills
Proficiency in Google Workspace, Microsoft Office, and Workable, with adaptability to new tools
Strong research and analytical skills
High level of discretion and integrity in handling sensitive information
Other Requirements
Reliable transportation and flexibility to work occasional evenings or weekends as needed
Benefits
Time Off & Leave
160 Hours of Paid Time Off (PTO)
12 Paid Holidays per year, including your birthday and one floating holiday after 1 year of employment
4 Paid Volunteer Hours per Month to support causes you care about
Bereavement Leave, including Fur Baby Bereavement
Health & Wellness
90% Employer-paid Employee-Only Medical Benefits
Flexible Spending Account (FSA)
Short-Term & Long-Term Disability | AD&D
Employee Assistance Program (EAP)
Financial & Professional
401(k) with Company Match
Monthly Stipend
Opportunities for professional development and internal growth
Culture & Perks
Employee Discounts via Great Work Perks and Perks at Work
Quarterly In-Person Events
Equal Opportunity Employer
Pacific Health Group is an Equal Opportunity Employer. We are committed to creating an inclusive and equitable workplace where all individuals are treated with dignity and respect. All qualified applicants will receive consideration for employment without regard to race, color, religion or creed, sex (including pregnancy, childbirth, breastfeeding, and related medical conditions), gender, gender identity or gender expression, sexual orientation, national origin or ancestry, citizenship status, physical or mental disability, medical condition (including cancer and genetic characteristics), age (40 and over), marital status, military or veteran status, genetic information, or status as a victim of domestic violence, assault, or stalking. We value diversity in all forms and encourage individuals from historically underrepresented communities to apply.
Job Application & Offer Disclaimer
Pacific Health Group is committed to maintaining a transparent, lawful, and secure hiring process in compliance with California labor laws and employment standards. No candidate will be offered employment without meeting the required qualifications and skillset for the position and successfully completing all steps of our recruitment process, which include:
Submission of a completed internal application via our HRIS system
A formal pre-screen with our recruiting team
Completion of a skills assessment (if applicable to the position)
Participation in a final interview with hiring leadership
Receipt of a formal verbal offer from our authorized hiring team
AI & Human Interaction (HI) in Recruitment
Pacific Health Group is committed to fairness, equity, and transparency in our hiring practices. We use AI (Artificial Intelligence) tools to help match candidate resumes against our job descriptions, focusing on qualifications, skillsets, and location. All resumes that meet these criteria are then reviewed by HI (Human Interaction) — our recruiting and HR team. Pacific Health Group remains true to our Equal Employment Opportunity (EEO) statement, ensuring that every candidate is given fair and consistent consideration.
#J-18808-Ljbffr
Worksite address
san diego, CA, 92189, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.