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Job description
A leading financial services firm is seeking a highly capable Executive Assistant to join the CEO’s Office in a supporting capacity, reporting to the Primary Executive Assistant. This role is an extension of the CEO’s Office and offers high-level exposure to senior leadership, sensitive information, and executive decision-making.
In-office role located in San Francisco, CA (5 days a week).
Key Responsibilities
Calendar, Communications & Gatekeeping
Manage complex, ever-evolving calendars across multiple time zones, balancing internal priorities with external relationships.
Assess, prioritize, and respond to inbound requests with tact, clarity, and sound judgment.
Draft, review, and manage high-level correspondence on behalf of the CEO’s Office.
Serve as a polished and professional point of contact for board members, investors, clients, and senior executives.
Advanced Travel & Logistics
Coordinate sophisticated domestic and international travel, including multi-leg itineraries and last-minute changes.
Anticipate logistical needs and preferences to ensure seamless, frictionless travel experiences.
Prepare briefing materials, agendas, and contextual information in advance of meetings and travel.
Operational Excellence
Track action items, follow up on deliverables, and ensure commitments are met.
Support preparation for board meetings, investor meetings, and key executive presentations.
Continuously refine systems, processes, and workflows to improve efficiency, clarity, and execution across the CEO’s Office.
Requirements
5+ years of experience supporting C-suite or senior executives, preferably within financial services, investment management, or a similarly demanding environment.
Demonstrated ability to operate with autonomy, discretion, and composure under pressure.
Exceptional attention to detail with the ability to see the broader strategic picture.
High emotional intelligence and strong interpersonal judgment; adept at navigating sensitive dynamics.
Excellent written and verbal communication skills.
Advanced proficiency with productivity and collaboration tools, including email, calendaring, document preparation, and virtual meeting platforms.
$120,000 base
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Worksite address
san francisco, CA, 94199, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.