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Job description
Executive AssistantBrown Advisory is currently seeking a customer service oriented individual to fill a need for an Executive Assistant in our San Francisco office. This role is diverse, with responsibilities that include reception coverage, executive support, processing mail, vendor and inventory management, assistance with food service, and events. This is a full-time on-site position.Essential Functions/Responsibilities include but are not limited to:Executive Assistant ResponsibilitiesCoordinate communications, including taking calls, responding to e-mails and interfacing with vendors, clients and other firm leadersProactively assist and anticipate the needs of the Office HeadPrepare internal and external corporate documents for team membersMaintain calendar for Office Head, schedule meetings and appointments, manage travel itineraries, and submit expense reportsPrepare meeting rooms, establish conference calls, and prepare technology for presentationsMaintain contact data, campaigns and dashboards in Salesforce CRM - add meeting activity, sales opportunities, and event informationAssist broader team as neededReception ResponsibilitiesOperate a multi-line switchboard and transfer callsMaintain proper appearance of reception and entry wayGreet clients and guests as they arrive; contact employee(s) for arrivalMailroom and Documentation Handling ResponsibilitiesProcess and distribute incoming mail on daily basis in line with firm proceduresManage incoming and outgoing packagesManage office supply inventory, purchasing and vendor escalationReceive all incoming mail, deliveries and communicate scheduling with couriersInternal and External Catering ResponsibilitiesSchedule and assist with setup of conference rooms before/after meetingsManage food service inventoryDevelop and maintain vendor relationshipsCreate menus and place catering ordersKeep shared colleague space/kitchens well stocked, cleaned, and organizedCoordinate internal and external eventsQualifications:3+ years administrative support experienceBachelor's degree preferredAbility to provide excellent client serviceIllustrates tact, discretion and good judgement when handling sensitive and confidential informationKnowledge of MS Word, Excel and OutlookSuperior written and oral communication skillsAbility to set goals and meet deadlinesSome evening event coverage requiredProfessional demeanorHighly organized and detail orientedAbility to work in San Francisco office locationApplicants must be authorized to work in the United States without the need for current or future employer-sponsored work authorization.Salary: $60k-90k. Commensurate with experience and location. Does not include bonus or long-term incentive eligibility (if applicable).BenefitsAt Brown Advisory we offer a competitive compensation package, including full benefits.• Medical• Dental• Vision• Wellness program participation incentive• Financial wellness program• Fitness event fee reimbursement• Gym membership discounts• Colleague Assistance Program• Telemedicine Program (for those enrolled in Medical)• Adoption Benefits• Daycare late pick-up fee reimbursement• Basic Life & Accidental Death & Dismemberment Insurance• Voluntary Life & Accidental Death & Dismemberment Insurance• Short Term Disability• Paid parental leave• Group Long Term Disability• Pet Insurance• 401(k) (50% employer match up to IRS limit, 4 year vesting)Brown Advisory is an Equal Employment Opportunity Employer.
Worksite address
san francisco, CA, 94102, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.