About this opportunity
Fireworks AI lists this Executive Assistant opportunity in san mateo, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive AssistantWe are looking for a highly organized, proactive, and detail-oriented Executive Assistant to support our senior leadership team. This is a high-trust, high-autonomy role for someone who operates with discretion, moves fast, and takes genuine ownership of keeping leadership effective and well-prepared. The ideal candidate is not just an organizer — they're a thoughtful partner and a trusted confidant. You'll be the connective tissue between our executives and the world around them, bringing sound judgment and a calm, professional presence to everything you do. This is fully in-office role based in San Mateo where you will support multiple executives.Main ResponsibilitiesManage complex, multi-executive schedules. Strategically prioritize and protect time in alignment with business objectives.Ensure executives begin each day fully prepared: briefing notes, meeting context, open action items, and anything they need to walk in sharp. Prepare agendas and follow up on action items as needed.Organize domestic and international travel end-to-end: flights, accommodation, ground transport, detailed itineraries, and expense reporting.Manage sensitive and confidential information with the utmost discretion and integrity.Support strategic projects, internal initiatives, and ad hoc research tasks. Able to pick up a thread and run with it independently.Serve as the primary point of contact between executives and internal/external stakeholders. Build relationships and stay attuned to what's happening on the ground.Complete expense reports, handle personal tasks as needed, and support other executives as needed.Complete expense reports, reconcile corporate card, organize team meetings, offsites, all-hands logistics, interview and onboarding coordination. May support other executives as needed.Preferred AttributesBackground in a fast-paced environment — finance, technology, AI, or startups preferredClear, upfront communicator — comfortable navigating ambiguity with confidence and composureMeticulous attention to detail, especially across scheduling and travel; able to prioritize effectively in high-pressure environmentsStrong written and verbal communication skills; professional and warm in every contextStrong interpersonal relationships — a natural relationship-builder who earns trust quickly across all levels of an organizationGood judgment — knows when to act independently and when to loop inTech-savvy and comfortable with modern productivity toolsFamiliarity with AI tools or workflow automation — able to help build and maintain systems that reduce manual liftWhy Fireworks?Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.Build What's Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.
Worksite address
san mateo, CA, 94403, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.