About this opportunity
Net2Source (N2S) lists this Executive Assistant opportunity in san mateo, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Overview
Provides administrative support to an executive and select team members for calendar management and travel arrangements, onboarding coordination for new hires/contract workers, and event coordination.
Responsibilities
Provides administrative support to an executive and select team members for calendar management and travel arrangements.
Manage onboarding for new hires and contract workers, including scheduling introductory meetings, initiating IT onboarding equipment ordering, and requesting/assigning workspace.
Prioritize workload involving multiple projects across several time zones.
Proficient with MS Office, Teams, and SharePoint Online.
Under manager’s direction, create draft reports, documents, presentations, and templates using raw data; may gather data via internet searches.
Coordinate events including planning, organizing, and implementation of activities.
Liaise with guests to assess needs and coordinate travel, hotel, expense reports, and materials for presentations.
Correspond directly with vendors/suppliers.
Serve as a resource to other administrative assistants and back up the Administrative Coordinator when needed.
Maintain awareness of the bigger picture and influence workflows accordingly.
Experience & Skills
Excellent verbal, written, and interpersonal skills.
Knowledge of administrative policies and procedures; strong proofreading/editing of technical documents.
Experience with data management and advanced knowledge of MS Office, Teams, SharePoint Online.
Ability to work with minimal supervision; occasional direction for non-routine duties.
Proven administration experience supporting senior management in a fast-paced environment.
Willingness to learn company processes and systems; initiative; resilience under pressure.
Strong communication and organizational skills; comfortable working with ambiguity.
BA or BS preferred; minimum high school diploma with strong administrative experience.
Behaviors
Resilience in ambiguous environments.
Ability to engage with multiple stakeholders to achieve objectives.
Curiosity and learning agility.
Organizational and prioritization skills; process-oriented to achieve objectives.
Required Experience & Qualifications
Years of Experience: 5-7 years with progressive increases in responsibilities.
Top 3 Required Skill Sets: Experience supporting multiple leaders, attention to detail, ability to work independently, and ability to pivot quickly as priorities change.
Top 3 Nice to Have Skill Sets: mature, calm, approachable demeanor.
Unique Selling Point: collaboration with reasonable, fair, and supportive exec team.
Disqualifiers: Must have a good grasp of English (speaking and writing).
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Administrative
Note: This is a sanitized job description; location and inferred salary ranges may appear elsewhere in the posting.
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Worksite address
san mateo, CA, 94409, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.