This job is closed
Applications are no longer available for this announcement. Explore current related opportunities below.
Job description
Executive Assistant, Talent and Adult Market (Entry Level)The Executive Assistant will provide high-quality executive support to the Chief Talent Officer and the Executive Vice President of EAB's Marketing and Enrollment Solutions Adult Market division, while also supporting select department-wide processes, initiatives, meetings, and events.This role requires strong judgment, discretion, organization, follow-through, and a thoughtful, collaborative working style. The successful candidate will build strong relationships with the executives and their teams, anticipate needs, communicate clearly, and help ensure the executives are prepared and organized while contributing to the smooth and effective operation of their teams. As the individual develops knowledge of the executives, their teams, and the business, there will be opportunities to take on increasing ownership of team and department initiatives, communications, events, and special projects.The current opportunity is based in Washington, DC and requires regular in-person presence in the office, generally 2-3 days per week.Primary Responsibilities:Strategically manage complex executive calendars, gathering context and using sound judgment to prioritize competing requests, understand scheduling dependencies, anticipate needs, protect time for critical priorities, and ensure executives are prepared for key meetings and commitments.Coordinate internal and external meetings and, as needed, executive travel, ensuring logistics are well managed and executives have the relevant context, agendas, materials, and other information they need.Anticipate executive needs and proactively manage follow-through on commitments, deadlines, and key activities, including reserving work time, providing reminders, and establishing timelines as appropriate.Manage day-to-day executive logistics and administrative needs, including tracking and submitting expense reports, coordinating meals and travel logistics, and handling other requests that support executives' productivity and effectiveness.Serve as a key point of contact for senior leaders and their EAs/coordinators, fostering strong relationships and collaborating effectively on calendars, meetings, projects, and events.Partner with the Executive Assistant to the CEO and other EAs/coordinators to support executive suite needs and ensure appropriate coverage for executive events, lunches, Board meetings, and other activities.Meeting, Communications, and Event Support:Provide end-to-end support for key leadership and department meetings, including agenda development, presenter coordination, preparation of materials and pre-work, meeting logistics, note-taking, and documenting and communicating decisions, owners, and next steps.Draft, edit, proofread, and coordinate executive, department, and firmwide communications, presentations, meeting materials, weekly updates, newsletters, and other content.Support the planning and execution of department in-days, team gatherings, and special events, including agenda and content development, logistics, communications, presenter coordination, and the attendee experience.Team and Department Support:Support select Talent and Adult Market projects, initiatives, and recurring processes, partnering with functional teams on planning, coordination, communications, logistics, execution, and opportunities to improve processes and team efficiency.Manage select distribution lists, shared inboxes, calendars, Slack channels, and other department systems and processes, ensuring information is accurate, organized, and appropriately maintained.Basic Qualifications:Bachelors DegreeExcellent academic recordMinimum 0+ years work experienceFlexibility and eagerness to learnAttention to detail and prioritizationProactive thinking and problem solvingExcellent organizational and communication skillsComfort asking questions, seeking context, and clarifying expectations to inform work and decisionsDiscretion with sensitive and confidential information and materialsExperience creating polished deliverables using PowerPoint, Excel, and other tools, with particular strength in refining content for presentation and developing PowerPoint decks from scratchIdeal Qualifications:Experience developing effective systems for organizing work and staying ahead of prioritiesProven experience managing multiple, competing prioritiesAbility to provide objective upward feedback to managersAbility to work and make decisions independently and autonomouslyComfort communicating with senior executivesDemonstrated initiative and interest in taking increasing ownership of projects and processes over time.If you've reached this section of the job description and are unsure of whether to apply, please do! At EAB, we welcome new perspectives and learn from each other's unique experiences. We would encourage you to submit an application if this is a role you would be passionate about doing every day.Compensation:The anticipated starting salary for this role is $45,000 per year.Benefits:Consistent with our belief that our employees are our most valuable resource, EAB offers a competitive and inclusive benefits package. Our benefits currently include:Medical, dental, and vision insurance plans; dependents and domestic partners eligible20+ days of PTO annually, in addition to paid firm and floating holidaysDaytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each)401(k) retirement savings plan with annual discretionary company matching contributionHealth savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plansEmployee assistance program with counseling services and resources available to all employees and immediate familyWellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxationFertility treatment coverage and adoption or surrogacy assistancePaid parental leave with phase back to work program for birthing and non-birthing parentsAccess to milk shipping service to support nursing employees during business travelDiscounted pet health insurance coverage for dog and cat family membersCompany-provided life, AD&D, and disability insuranceFinancial wellness resources and membership in a robust employee discount programAccess to employee resource groups, merit-based advancement, and dynamic professional growth opportunitiesBenefits kick in day one; learn more at eab.com/careers/benefits.This opening is not eligible for visa sponsorship at this time; EAB will thus consider candidates who possess U.S. work authorization that does not require employment-based visa sponsorship now or in the future.At EAB, we believe that to fulfill our mission to "make education smarter and our communities stronger" we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard.To that end, EAB is an Equal Opportunity Employer, and we make employment decisions on the basis of qualifications, merit and business need. We don't discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.
Worksite address
washington, DC, 20001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.