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Job description
Executive AssistantOur client, a growing and dynamic private equity firm, is seeking a polished and proactive Executive Assistant to support a team of three investment professionals. This role is ideal for someone who thrives in a boutique and community-oriented firm, and enjoys being a key part of a diligent, high-performing team. The ideal candidate will have 3–5 years of administrative experience supporting a busy team, bring a confident, forward-thinking mindset, and take pride in being the person who keeps everything running smoothly. A strong attention to detail, polished communication skills, and a hardworking, can-do attitude are essential.ResponsibilitiesAnswer and screen incoming calls with professionalism and discretionManage complex, heavy calendars for multiple team members, prioritizing and resolving scheduling conflictsBook and coordinate internal and external meetings, including logistics and follow-upEnsure professionals are fully prepared for meetings with all necessary materials and informationArrange domestic and international travel, including flights, hotels, car services, and dinner reservationsPrepare and process monthly travel and expense reports in a timely and accurate mannerProvide back-up support to other admins during vacations or leaves, ensuring seamless coverageMaintain the highest level of discretion and confidentiality in all mattersRequirements3–5 years of administrative experience supporting senior professionals, ideally in financial servicesBachelor's degree requiredPoised, tactful, and professional at all timesAbility to thrive in a fast-paced, rigorous work environment with shifting prioritiesSuperb written and verbal communication skills, with strong attention to detail when composing and proofing materialsPunctual, dependable, and highly organized, with strong follow-throughDemonstrated initiative, ownership of responsibilities, and a proactive, resourceful mindsetAbility to work both independently and collaboratively as part of a close-knit teamAdvanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)Salary $110-125K base (DOE) + discretionary bonus + excellent benefitsHours 9:00am–6:00pm (with some flexibility to be reachable after hours as needed) Monday–Thursday in office, work-from-home on Fridays
Worksite address
new york, NY, 10001, US
Who can apply
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