About this opportunity
PCI Pharma Services lists this Executive Assistant to CFO opportunity in rockford, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant To The CFOLife changing therapies. Global impact. Bridge to thousands of biopharma companies and their patients.Our investment is in People who make an impact, drive progress and create a better tomorrow. Our strategy includes building teams across our global network to pioneer and shape the future of PCI.Position SummaryThe Executive Assistant to the CFO provides high-impact administrative and operational support to the Chief Financial Officer and the (LIFT) organization, which encompasses Legal, Finance, and IT. This role is critical to the effective functioning of executive operations and supports a fast-paced, high-stakes environment requiring exceptional attention to detail, discretion, and responsiveness.The ideal candidate thrives in dynamic settings, serves as a trusted partner to senior leadership, and brings a proactive, solutions-oriented mindset. This role acts as the administrative backbone of the Office of the CFO, ensuring seamless coordination, communication, and execution across priorities.Key ResponsibilitiesExecutive and Administrative SupportPrepare professional-grade presentations and documents for senior leadership, demonstrating master-level proficiency in Microsoft PowerPoint.Provide comprehensive administrative support to the CFO and LIFT leadership team, enabling efficient execution of daily operations and strategic initiatives.Manage complex, high-volume calendars across multiple time zones, including prioritization, scheduling, and coordination of internal and external meetings.Coordinate sophisticated domestic and international travel arrangements, producing detailed itineraries, agendas, and logistics through Concur.Prepare, submit, and track expense reports in a timely and accurate manner.Draft, proofread, and edit confidential correspondence, reports, and executive materials.Meeting, Office, and Logistics CoordinationSchedule conference rooms and manage logistics for executive meetings, board-related sessions, and customer visits.Coordinate catering and on-site meeting support, including breakfast, lunch, and refreshments as required.Willingness to travel to meeting locations (multi-day trips) for on-site support, on an as needed basis (travel is about 20%)Oversee document flow for items requiring signature or review by the Executive Leadership Team (ELT), Executive Coordinator, Site VP/GM, or CFO.Order, maintain, and organize office and administrative supplies.Executive Materials and Special ProjectsPrepare professional-grade presentations and documents for senior leadership, demonstrating master-level proficiency in Microsoft PowerPoint.Support special projects and ad hoc initiatives for the CFO and LIFT leaders, including cross-functional coordination where needed.Ensure adherence to company policies, procedures, and all applicable PCI, cGMP, and GCP guidelines.Professional StandardsDemonstrate consistent attendance, punctuality, and reliability as an essential function of the role.Flex outside standard business hours as needed; this position is not a traditional Monday–Friday, 9-to-5 role.Perform other duties as assigned.Core CompetenciesExecutive Organization & PrioritizationExpert management of complex executive calendars and shifting prioritiesAbility to triage, anticipate needs, and ensure proactive follow-throughDiscretion & ConfidentialityTrusted with sensitive financial, legal, and IT informationExercises sound judgment when handling executive-level communicationsCommunication ExcellenceClear, professional written and verbal communicationConfident interaction with senior leaders, external partners, and stakeholdersTechnical ProficiencyMaster-level proficiency: Microsoft PowerPoint and OutlookStrong proficiency: Microsoft Excel and Microsoft TeamsWorking proficiency with Zoom, SharePoint, Workday, dashboards, and digital workflowsProblem Solving & AdaptabilityAnticipates challenges and resolves issues before escalationMaintains composure and effectiveness in high-pressure environmentsGlobal & Cross-Functional AwarenessEffective coordination across time zones and culturesSupports Legal, Finance, and IT leaders with awareness of functional nuancesExecutive PresenceRepresents the Offices of the CFO, CIO, and General Counsel with professionalism and credibilityDemonstrates resilience, flexibility, and accountabilityWork EnvironmentPrimarily office-based or remote desk environmentNoise level typically quietQualificationsRequiredExceptional team playerHands-on, positive personality with a "can-do" attitudeAssociate's degree in a related field and/or 5+ years of relevant experienceAdvanced computer skills, including expert use of PowerPoint, Excel and OutlookFull professional proficiency in English (written and verbal)Strong reasoning and problem-solving skillsAbility to work independently and collaborativelyProfessional demeanor and sound judgmentAdaptability to evolving priorities and environmentsThe hiring range for this position is $61,600 to $75,000 annually plus eligibility for an annual performance bonus. Final offer amounts are determined by multiple factors including but not limited to specific and relevant experience, education, credentials, geography, and subject matter expertise. PCI offers full-time employees a competitive benefits package that includes paid time off, health insurance coverage (including dental and vision), flexible spending account, and 401(k).Join us and be part of building the bridge between life changing therapies and patients. Let's talk futureEqual Employment Opportunity (EEO) Statement: PCI Pharma Services is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.At PCI, Equity and Inclusion are at the core of our company's purpose: Together, delivering life-changing therapies. We are committed to cultivating an inclusive workplace by holding ourselves accountable to the highest standards of understanding, fairness, respect, and equal opportunity – at every level. We envision a PCI community where everyone can belong and grow, and we strive to bring this vision to reality by continuously and intentionally assessing our people practices, policies and programs, marketing approach, and workplace culture.
Worksite address
rockford, IL, 61101, US
Who can apply
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