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Job description
Executive Communications & Information Management
Manage and prioritize all CEO communications, including email, phone, messaging platforms, and other electronic channels.
Draft, review, and coordinate professional correspondence on behalf of the CEO.
Serve as a central point for internal and external communications, ensuring timely responses and appropriate follow-through.
Monitor, triage, and route incoming requests based on urgency, business impact, and required action.
Maintain confidentiality while handling sensitive corporate, financial, personnel, and strategic information.
Executive Operations & Strategic Support
Coordinate executive priorities across multiple business units and leadership teams.
Track key initiatives, action items, and deliverables, ensuring accountability and timely execution.
Facilitate efficient decision-making by preparing summaries, briefing materials, and executive reports.
Support delegation of responsibilities through effective workflow management and process coordination.
Identify opportunities to improve executive productivity, communication flow, and organizational effectiveness.
Calendar, Travel & Meeting Management
Manage a complex executive calendar, balancing strategic priorities, business demands, and personal commitments.
Coordinate domestic and international travel arrangements, including itineraries, logistics, accommodations, and contingency planning.
Organize executive meetings, leadership sessions, board-related activities, and special events.
Prepare meeting agendas, presentations, background materials, and briefing documents.
Track meeting outcomes, action items, and follow-up activities to ensure completion.
Relationship & Stakeholder Management
Build and maintain professional relationships with executives, employees, customers, partners, vendors, and community stakeholders.
Represent the CEO with professionalism, diplomacy, and sound judgment.
Coordinate interactions with senior leadership, boards, and external organizations.
Administrative & Personal Support
Maintain executive records, files, and confidential documentation.
Manage personal administrative matters and scheduling as directed by the CEO.
Coordinate special projects and assignments requiring a high degree of trust, accuracy, and discretion.
Ensure seamless integration of business and personal priorities while protecting the CEO’s time and focus
Qualifications
Proven experience supporting a CEO, president, owner, or senior executive in a complex organization.
Exceptional written and verbal communication skills.
Advanced proficiency with Microsoft 365, including Outlook, Teams, Word, Excel, PowerPoint, and related productivity tools.
Strong organizational, project management, and multitasking capabilities.
Demonstrated ability to exercise sound judgment, maintain confidentiality, and manage sensitive information.
Ability to anticipate needs, solve problems proactively, and execute with minimal supervision.
Professional presence with strong interpersonal and relationship-management skills
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Worksite address
houston, TX, 77246, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.