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Job description
We are conducting a confidential search on behalf of a highly successful, prestigious organization seeking an experienced Executive Assistant to support the CEO and select members of the senior leadership team.
This is an outstanding opportunity for a polished, resourceful, and highly organized professional who thrives in a fast-paced, high-expectation environment. The successful candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring the seamless operation of the executive office.
The ideal individual is service-oriented, detail-focused, and accustomed to supporting demanding executives with professionalism, discretion, and a proactive mindset. Experience within complex corporate environments is strongly preferred, along with exposure to senior-level stakeholders and competing priorities.
Key Responsibilities
Provide comprehensive administrative support to the CEO and senior executives
Manage intricate and constantly evolving calendars across multiple stakeholders
Coordinate domestic and international travel arrangements, including detailed itineraries and logistics
Organize and support executive meetings, leadership meetings, and special events
Prepare, edit, format, proofread, print, and distribute presentations, reports, and business correspondence
Ensure all presentation materials and meeting documents are produced with exceptional accuracy and attention to detail
Coordinate meeting logistics, conference rooms, catering, and executive events
Handle expense reports and related administrative functions
Serve as a professional point of contact for internal and external stakeholders
Anticipate executive needs and proactively resolve issues before they arise
Assist with ad hoc requests, including office support, meeting preparation, and occasional lunch or errand coordination
Maintain absolute confidentiality when handling sensitive business information
Qualifications
10+ years of Executive Assistant experience supporting C-Suite executives
Experience in a fast-paced, high-performance corporate environment
Proven ability to manage multiple priorities while remaining organized and composed under pressure
Exceptional attention to detail and follow-through
Strong written and verbal communication skills
Advanced proficiency with Microsoft Office, particularly Outlook, PowerPoint, and Word
Demonstrated experience creating and refining executive-level presentations and documents
Strong business judgment, discretion, and professionalism
Ability to work independently while exercising sound decision-making
Experience from a well-known, highly respected organization is strongly preferred
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.