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Job description
Join a team of passionate construction professionals who take pride in delivering exceptional projects and building lasting relationships. At W. L. Butler, we’re dedicated to Building What Matters — for our clients, our communities, and our team.
ABOUT THE ROLE
We are seeking a highly organized, proactive, and trusted Executive Assistant to the CEO who thrives in a fast‑paced, dynamic environment. This role is critical to the success of the CEO and the broader organization, providing high‑level administrative, logistical, and project support with discretion, precision, and adaptability.
The ideal candidate is a strategic thinker with exceptional attention to detail, strong judgment, and the ability to anticipate needs before they arise. You’ll manage complex calendars, coordinate travel and events, handle sensitive communications, and serve as a key partner to the CEO in keeping priorities on track.
WHAT YOU WILL DO
Provide comprehensive administrative support to a dynamic CEO, managing daily priorities and long‑term projects with minimal direction
Own and manage the CEO’s complex, frequently changing calendar — including scheduling, prioritization, reminders, and conflict resolution
Coordinate business travel, creating detailed itineraries and ensure all logistics and documentation are in place
Maintain digital and physical files, records, and contacts with high accuracy and confidentiality
Draft professional correspondence and personal communications on behalf of the CEO
Review voicemail messages and act on items when appropriate
Process mail, invoices, and expenses; partner with the CFO on payments and monthly reconciliations
Coordinate and support events, including guest lists, invitations, vendors, and on‑site logistics
Manage and track client and relationship gifts
Troubleshoot basic technology issues across devices (iPhone, iPad, computer, Teams, Zoom)
Assist with errands and personal tasks
Serve as backup to the Office Manager as needed
You bring calm and clarity when plans change quickly
You anticipate needs, solve problems early, and close loops without repeated reminders
You’re warm, polished, and confident working with people at all levels
You can accept direct feedback without taking it personally — and use it to improve systems
You protect confidentiality and represent the CEO and company with professionalism
QUALIFICATIONS
5+ years supporting a senior executive
Exceptional organization, judgment, and attention to detail
Strong written and verbal communication skills
Proficiency in Microsoft Office, Teams, Zoom, Canva, and CRM software
Strong problem‑solving skills with a solution‑oriented mindset
Ability to collaborate effectively with others on tasks and projects
Demonstrates respect toward all individuals, regardless of role or level
Represents the CEO and the company with professionalism, discretion, and integrity
Strong sense of confidentiality, adaptability, and calm under pressure
Industry experience in construction, real estate, or a related field is a plus, but not required.
BENEFITS & PERKS
We take care of our team so they can take care of the work that matters.
Medical, Dental, and Vision Insurance
401(k) with Company Match
Paid Time Off (PTO)
Flexible Spending Accounts
Student Loan Assistance
Identity Theft Protection
Wellness Program Benefits
WHY W. L. BUTLER?
With offices in Redwood City, Stockton, Livermore, and Irvine, W. L. Butler is a full‑service general contractor known for integrity, collaboration, and project excellence across California.
We believe great work starts with great people. If you’re looking for a role where your organization, judgment, and people skills make a real difference every day, we’d love to hear from you.
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Worksite address
redwood city, CA, 94061, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.