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Job description
Executive Assistant to Chief Executive Officer
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We’re not just another insurance agency. Zinn Insurance is a fast-growing, outside-the-box firm that empowers businesses with creative employee benefits solutions. Led by Monique Zinn, a 20-year industry veteran, our team is vibrant, values-driven, and fiercely loyal to our clients and each other.
At Zinn, you won’t just sell benefits—you’ll help businesses build cultures where people thrive.
Important: To be considered for this role, you must complete a Culture Index survey.
Resumes will only be reviewed once the survey is completed.
Responsibilities – What this role does
Calendar Management + Time Protection
Own the CEO's calendar with obsessive attention to detail—schedule with intention, guard it like gold
Coordinate internal/external meetings, always three steps ahead with perfect preparation
Prepare detailed agendas, materials, and ensure every meeting maximizes the CEO's time
Track and follow up on every calendar-related commitment with precision
Communication + Executive Coordination
Draft and manage CEO communications with flawless grammar, tone, and timing
Monitor and systematically triage CEO's inbox using detailed filtering systems
Serve as the professional liaison between CEO, team, partners, and clients
Maintain detailed communication logs and follow-up tracking systems
Project Support + Detailed Priority Tracking
Track CEO-led initiatives with comprehensive project management systems
Maintain meticulous records of deadlines, deliverables, and progress updates
Create detailed status reports and ensure nothing falls through the cracks
Anticipate needs and prepare materials with exceptional attention to detail
Handle complex travel arrangements with detailed itineraries and contingency plans
Process expenses, subscriptions, and executive logistics with perfect accuracy
Maintain highly organized digital and physical filing systems
Manage confidential documents with absolute discretion and systematic organization
Skills + Traits – What success requires
Detail-Obsessed Executive Support: You live for precision in everything CEO-related
High-Energy Executor: You work at lightning pace while maintaining flawless accuracy
Collaborative Professional: You engage warmly with stakeholders while staying systematic
Proactive Systems Builder: You create and maintain detailed organizational systems
Service Excellence Mindset: You thrive supporting leadership with meticulous care
Process-Driven: You follow and improve detailed workflows without shortcuts
Anticipatory: You're always several steps ahead with detailed preparation
Metrics + Outcomes – How success is measured
CEO's calendar reflects her true priorities with zero scheduling conflicts or errors
CEO gains 30%+ focused time each week through systematic time protection
100% of follow-ups completed with detailed tracking and no missed deadlines
All CEO communications sent error-free with perfect professional tone
Strategic projects advance consistently with detailed progress tracking
Travel and logistics executed flawlessly with comprehensive planning
CEO's feedback: "You anticipate everything and never miss a single detail"
Culture Fit – What it feels like to work in this seat
You thrive in a high-energy support role that blends meticulous attention to detail with collaborative professionalism. You're energized by the fast pace of executive support but never compromise on the precision that makes you exceptional. You take deep satisfaction in creating seamless experiences for leadership through systematic excellence. You believe that supporting great leaders requires both speed and perfection, and you're the detail-oriented professional who makes the CEO's complex world run like clockwork.
Seniority level
Executive
Employment type
Full-time
Job function
Administrative
Industries: Insurance
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Location: San Antonio, TX
Salary: $28.80 - $36.50 per hour
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Worksite address
san antonio, TX, 78208, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.