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Job description
A private investment and family office platform is seeking a highly organized, detail-oriented Executive Assistant to provide high-level support to a senior investment executive. The ideal candidate will exercise excellent judgment, communicate effectively, manage competing priorities, and handle a wide range of confidential matters with discretion.
This role requires someone who can work independently under pressure, anticipate needs, and provide seamless administrative support in a fast-paced, professional environment.
About the Firm
The firm oversees family office activities and invests long-term capital across direct private equity, venture and growth equity, concentrated public market positions, real estate, and other opportunistic transactions. With a permanent capital base and long-term investment perspective, the firm is able to be creative, flexible, and opportunistic in evaluating and executing transactions. The team partners with families, investment offices, management teams, entrepreneurs, and like-minded investors, fostering collaborative professional relationships while maintaining the highest standards of ethics, integrity, and discretion.
Responsibilities
Manage a complex calendar and keep the senior executive well informed of upcoming commitments, meetings, deadlines, and responsibilities
Arrange detailed and complex travel itineraries, agendas, and supporting materials for business trips
Compile documents, briefing materials, and other information needed for meetings and travel
Follow internal policies and processes, including travel and expense reporting
Coordinate with compliance and internal teams to obtain required approvals as needed
Exercise sound judgment when scheduling conflicts or urgent matters arise
Handle priorities proactively and ensure projects and follow-ups are completed under tight deadlines
Organize and facilitate team engagements, social activities, outings, and other internal events
Build strong relationships across internal teams and external stakeholders
Maintain confidentiality and discretion when handling sensitive information
Qualifications
5+ years of experience supporting senior executives
Strong organizational skills with the ability to prioritize multiple tasks and manage competing deadlines
Excellent attention to detail and follow-through
Strong interpersonal skills and ability to build effective internal relationships
Excellent written and verbal communication skills
Proactive problem-solving skills and strong decision-making ability
Proven ability to handle confidential information with discretion
Strong client service orientation
Experience working in a global organization and managing global stakeholders preferred
Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Experience with Adobe Acrobat and Zoom
Commitment to the highest ethical and professional standards
Benefits
The firm invests in its employees’ careers, health, and overall well-being.
Fully paid healthcare benefits
Generous parental and family leave policies
Volunteer opportunities
Support for employee-led affinity groups
Mental and physical wellness programs
Tuition assistance
401(k) savings program with employer match
Additional employee benefits and professional development resources
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Worksite address
new york, NY, 10261, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.