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Job description
Executive Assistant to Chief Operations Officer
EOE Statement We are an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.
Category Administrative
Job description
The Executive Assistant to the COO is a strategic partner and trusted right-hand to the Chief Operating Officer, responsible for managing executive priorities, protecting the COO's time, and ensuring the smooth execution of critical initiatives across the organization. This role coordinates cross-functional projects, anticipates the needs of the executive office, and works proactively to ensure that deadlines, deliverables, and key business priorities are met. The ideal candidate operates with sound judgment, discretion, and a high degree of professionalism, serving as a key liaison between the COO and department leaders across Tropicana Companies.
Compensation
Pay: Up to $25.00 per hour, depending on experience.
Key Responsibilities
Managing the COO's calendar, including scheduling and prioritizing appointments, meetings, and conferences
Helping manage priorities and deadlines on behalf of the COO, with increasing ownership as experience grows
Tracking projects and following up with department leaders on outstanding items
Preparing reports, presentations, and meeting agendas
Recording meeting minutes and tracking action items through to completion
Assisting with HR, legal, and other confidential documentation with discretion and accuracy
Coordinating and communicating with department managers on behalf of the COO
Acting as a point of contact for the COO's phone calls, correspondence, and inquiries
Arranging travel logistics, including itineraries, accommodations, and expense reporting
Preparing correspondence, documentation, and other materials as needed
Taking on additional projects and greater independent responsibility as knowledge and skills develop
Performing other duties as assigned to support the executive office
Core Competencies
Intelligence and sound judgment
Initiative and a proactive approach to work
Strong organizational skills and attention to detail
Discretion and the ability to handle confidential information appropriately
Adaptability in a changing, fast-paced environment
Ability to learn quickly and apply new information
Ability to work independently after receiving appropriate training
Professionalism and reliability
Qualifications & Experience
High school diploma or equivalency required
Associate's or bachelor’s degree in business administration, Communications, or a related field preferred
Prior experience in administrative support, executive support, property management, leasing, compliance, or a related field is preferred but not required
Candidates who demonstrate strong judgment, organization, and the ability to learn quickly are encouraged to apply regardless of years of experience
Software & Technical Skills
Microsoft Outlook, Teams, and OneDrive
Advanced Microsoft Office Proficiency, particularly Excel
Adobe Acrobat
AI productivity tools (e.g., ChatGPT, Microsoft Copilot)
Property management software experience preferred (e.g., Blue moon or similar platforms)
Success in This Role
Success in this role is measured by the Executive Assistant's ability to:
Stay organized and reliably follow through on assigned tasks and deadlines
Communicate clearly and follow up consistently with department leaders
Exercise good judgment and discretion, especially with confidential information
Demonstrate growing independence and sound decision-making as familiarity with the company increases
Free up the COO's time by taking ownership of assigned responsibilities with minimal oversight
Growth Opportunity
This position offers meaningful opportunities for professional growth. As the individual demonstrates strong performance, ability, and a growing knowledge of Tropicana Companies' operations, there is potential for advancement into higher-level operational or leadership roles within the organization.
Work Schedule & Travel
Full-time schedule; availability outside standard hours may be required based on business needs and deadlines
Occasional travel may be required depending on business needs
Salary Pay
Salary Pay: Up to $25.00 per hour
Salary Range
Salary Range Up to $25.00/hr.
Benefits Offered
Medical
Dental
Vision
401K
Position Executive Assistant to Chief Operations Officer
Division Tropicana Properties II LLC
Exempt/Non-Exempt Non-Exempt
Hiring Manager(s) Daniel Perea
Location Tropicana Properties II
This position is currently accepting applications.
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Who can apply
Review the original listing for work authorization, qualifications and employer requirements.