About this opportunity
FIVE18 Family Services lists this Executive Assistant to Executive Leadership Team opportunity in lynchburg, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant To Executive Leadership TeamThe Executive Assistant provides high-level, proactive administrative and operational support to the Executive Leadership Team (ELT). As a vital partner to our leadership, this role serves as a key communication bridge between ELT and our staff, board, donors and community members.The ideal candidate aligns deeply with our Christian faith-based mission and embodies our three core values of Christ-centered compassion, team-driven excellence, and evidence-based impact:Manage executive calendars, the FIVE18 "Master" calendar, while anticipating scheduling needs, prioritizing conflicting demands, and ensuring smooth daily transitions for the ELT.Coordinate internal and external leadership meetings, assist with developing exhibits, compiling pre-read materials, taking actionable minutes as needed, and following up on key deliverables.Organize and execute logistics for Board of Trustees/Directors meetings (including accurate recording of minutes), staff and/or leadership retreats, and special events.Serve as a primary point of contact and liaison between executive leadership, senior directors, staff, board members, and external stakeholders.Assist CEO with capital campaign tactics – scheduling tours, follow up letters to donors, updating campaign materials, etc.Cultivate a welcoming, warm, and professional atmosphere for visitors, community leaders, and ministry partners engaging with executive leadership.Assist in coordinating Townhall meetings, All-staff meetings, chapel, spiritual retreats, staff care initiatives, and agency-wide devotional gatherings along with developing agendas for same.Draft empathetic, thoughtful executive communications (correspondence, donor thank-you notes, prayer requests, and community updates) with high cultural and relational intelligence, and/or edit the same as drafted by ELT members.Gather, synthesize, and format data and operational metrics from various department heads to support Quarterly Reset Meetings and board reporting.Assist ELT with tracking agency Key Performance Indicators (KPIs) and project milestones to measure the impact of programs and operations.Draft, edit, and proofread high-level documents, presentations, grant reporting summaries, and strategic proposals.Maintain accurate, confidential, and well-organized digital filing systems for executive files, legal contracts, property deeds and corporate records.Maintains Board Portal by uploading information in a timely manner, to ensure that Board members can access items that they needProvides back-up support for answering external telephone calls, responds to the " " incoming emails and initiates calls on behalf of ELT as necessary. Takes accurate messages and completes connections. Greets clients, customers, visitor in a professional manner and provides general information about teams and/or the agency as necessary.Arranges travel for ELT members to conferences and/or visits with key donorsAssists ELT with various projects, as neededQualifications & RequirementsEducation & ExperienceEducation: Bachelor's degree preferred, or equivalent experience in business administration, non-profit management, or a related field.Experience: Strong preference for 3–5 years of experience supporting C-suite executives or leadership teams, preferably in a faith-based or non-profit setting.Skills & CompetenciesFaith & Value Alignment: Strong personal commitment to the agency's Christian mission, statement of faith, and core values.Accuracy: Ability to perform work accurately and thoroughly, while paying attention to minute details of a project or task.Technical Proficiency: Advanced skills in Google Workspace / Microsoft 365, executive scheduling software, project management tools (e.g., Asana, ClickUp), and presentation tools (PowerPoint, Canva, or Google Slides).Data & Analytical Literacy: Ability to compile metrics into clear reports, chart visual trends, and handle quantitative data with accuracy.Communication Skills: Exceptional written and verbal communication skills; adept at writing with warmth, clarity, and executive tone.Discretion & Integrity: Absolute discretion when handling sensitive organizational information, personnel details, and financial records.Adaptability: Outstanding organizational agility with the capability to pivot quickly, prioritize under pressure, and independently solve problems.Organized - Possessing the trait of being organized or following a systematic method of performing a taskReliability - The trait of being dependable and trustworthyTactful - Ability to show consideration for and maintain good relations with othersPhysical DemandsStand: Frequently Walk: Frequently Sit: ConstantlyManually Manipulate: Frequently Reach Outward: Occasionally Reach Above Shoulder: OccasionallyClimb: Occasionally Crawl: Not Applicable Squat or Kneel: OccasionallyBend: Occasionally Grasp: Occasionally Speak: ConstantlyWork Environment: Office setting
Worksite address
lynchburg, VA, 24501, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.