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Job description
Executive Assistant OpportunityOur client, a boutique investment firm focused on distressed debt and credit, is seeking a smart, proactive, and highly organized Executive Assistant to support its Founder/CIO. This is a unique opportunity to work directly alongside the Founder of a small, close-knit investment firm and grow into a true right-hand role across his day-to-day business and administrative needs. This is not a traditional Executive Assistant role, and they are not focused on finding someone who has already spent years doing the exact job. They are very open to someone earlier in their career with strong raw potential who is hungry to learn, highly capable, and excited to be trained and developed. The Founder is looking for someone who can wear many hats, take initiative, figure things out, and gradually learn to anticipate what needs to get done without always waiting for direction. The Founder is frequently out of the office and communicates heavily via email and phone, so this person needs to be an excellent communicator who can keep him organized, remind him of priorities, follow up consistently, and make sure nothing falls through the cracks. The ideal candidate is polished, smart, resourceful, highly teachable, and has a genuine "I can do this, just show me how" mentality. Attitude, aptitude, judgment, and long-term potential are far more important than years of prior EA experience.Responsibilities:Serve as the Founder/CIO's primary administrative partner and grow into a trusted right hand over timeManage calendar and scheduling, including internal meetings, investor meetings, calls, appointments, and external commitmentsProactively remind the Founder of meetings, deadlines, commitments, and outstanding follow-ups and help keep him on top of prioritiesCommunicate frequently with the Founder via email and phone when he is traveling or working outside of the officeCoordinate domestic and international travel, including approximately 8 trips per yearArrange flights, accommodations, ground transportation, itineraries, and related logisticsCoordinate annual conferences and other firm and investment-related eventsSupport investor meetings and communications, ensuring the Founder is organized and preparedCoordinate gifts, reservations, and other business and occasional personal requests as neededAssist with light personal support, including occasional scheduling and travel-related needsSet up meetings and ensure all logistics are handled seamlesslyTake initiative on administrative projects and proactively identify areas where additional support is neededServe as backup support to the firm's Stock/Trading Floor as neededHelp coordinate firm parties, team events, and monthly gatheringsWork collaboratively across the broader investment team and provide additional support for meetings and occasional travel as neededHandle confidential business, investor, and personal information with discretionTake on additional projects and responsibilities as the role and relationship developRequirements:Prior Executive Assistant experience is not required; they are open to candidates with limited experience who demonstrate exceptional potential, maturity, and aptitudeSome prior professional experience within an administrative, client-facing, financial services, investment, professional services, or similarly polished environment is a plusSmart, hungry, capable, and genuinely eager to learnStrong "I can figure this out" mentality with the confidence to take on responsibilities they may not have handled beforeHighly coachable and receptive to training, direction, and feedbackProactive and forward-looking with the potential to develop strong anticipation skillsExtremely organized with strong attention to detail and follow-throughPolished, professional, and well-spoken with the confidence and maturity to interact with investors and senior external contactsStrong written and verbal communication skillsComfortable working with a principal who is frequently out of the office and communicating regularly via phone and emailAble to keep track of reminders, follow-ups, and priorities and ensure things get doneResourceful with strong problem-solving instinctsLow ego with a willingness to wear many hats and help wherever neededStrong judgment and discretionComfortable working within a small, close-knit environmentInterested in being developed, taking on increasing responsibility, and finding a long-term homeHours & Location:Monday through Thursday in officeWork from home on FridaysTwo weeks per month fully remoteLast week of July fully remoteMidtown ManhattanLimited overtime expectedSalary & Benefits:$85K–$100K base for a more junior/up-and-coming candidate, DOEPotential to go up to approximately $125K base for a candidate with stronger directly relevant experienceDiscretionary bonus100% employer-paid medical, dental, and vision coverage401(k)Seamless/Grubhub allowance of approximately $26/dayBusiness mobile phoneFull home-office setupStrong long-term growth potential within the firm
Worksite address
new york, NY, 10001, US
Who can apply
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