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Job description
Executive AssistantEarly-stage AI and robotics startup is looking for an Executive Assistant to support their three Co-Founders, with primary focus on the CEO. This is an exciting opportunity to be the first dedicated EA at a company emerging from stealth, supporting a CEO who previously led research at one of the most influential AI labs in the world. In this role, you'll own the CEO's inbox and calendar, protect and prioritize a packed schedule, coordinate travel across all three founders, draft communications on the CEO's behalf, and take ownership of the internal rhythms that keep a fast-scaling, two-office team running. Someone who is proactive, exercises strong judgment about what actually matters most, and can build a real partnership with executives who each work very differently. Previous experience supporting a founder or C-suite executive is required. This role is open to either San Francisco or New York, in office 5 days/week. 140-180K DOE + equity, 100% covered health and dental for employees and dependents, 401K, unlimited PTO, and daily lunch.Responsibilities:Own inbox management for the CEO, triaging incoming requests, surfacing what needs attention, and drafting responses on his behalf.Own and protect the CEO's calendar, making judgment calls on competing priorities, building in proactive blocks, and safeguarding focus time and personal commitments.Run a standing weekly planning session with the CEO to review the week ahead, triage priorities, and align on what matters most.Coordinate travel for all three founders, including customer on-site visits and frequent travel between our two offices.Manage scheduling across multiple internal stakeholders, resolving conflicts and finding time where calendars are tightly booked.Own internal team rhythms and recurring meetings, including all-hands and company-wide invites.Proactively schedule and coordinate monthly executive team offsites, and support quarterly company-wide offsites.Partner with the Head of Operations and Office Manager on events, travel logistics, and cross-office coordination.Help founders who have not previously worked with an EA identify what to hand off, and build the habits and systems that make that partnership work.Track follow-ups and open items across the founding team so nothing falls through the cracks.Qualifications:Previous 3+ years of experience supporting a founder, CEO, or C-suite executive in a fast-paced environment, ideally at a high-growth startup or venture capital firm.Exceptional organizational skills and attention to detail.Proactive and solutions-oriented with an instinct to anticipate needs rather than wait for direction.Strong strategic calendaring skills with the ability to assess priorities, read energy, and make judgment calls on scheduling without being asked.Excellent written communication skills, with the ability to draft on an executive's behalf and match their voice.Excellent verbal communication skills, with the ability to interact with stakeholders at all levels.Strong interpersonal instincts and the ability to adapt to executives with very different working and communication styles.Thrives in ambiguous environments where the playbook is still being written and is excited to bring new ideas on how to work together.Systems-oriented and able to introduce practical structure, workflows, and improvements while remaining flexible and efficient.Comfortable working across time zones and supporting stakeholders in more than one office.Proficient with workplace and productivity tools such as Google Workspace, Slack, Notion, expense-management platforms, calendaring systems, and related operational software; familiarity with AI tools is a plus.Genuine excitement about the mission and the industry; direct industry experience is not required.
Worksite address
new york, NY, 10001, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.