About this opportunity
Coda Search│Staffing lists this Executive Assistant to Managing Director opportunity in hoboken, New Jersey. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant to Managing Director
The main focus of this position is ensuring the MD is focused on their highest priorities. You will be the primary filter for all incoming communications and the point person for everyone trying to reach them. My client needs someone who is proactive, doesn't need to be told what to do twice, and can handle a fast-paced environment without getting overwhelmed.
Core Responsibilities
Inbox Management: You will be inside the leader's email daily—sorting what’s important, archiving the noise, drafting replies, and flagging things that need immediate attention.
Calendar & Timekeeping: Managing a complex calendar that changes constantly. You’ll need to protect the leader’s time, resolve scheduling conflicts, and make sure they have "deep work" time.
Communication: Acting as the primary gatekeeper for leadership. You’ll speak on their behalf to internal teams and external partners.
Preparation: Making sure the leader is never walking into a meeting cold. You’ll gather briefings, bios, and documents ahead of time.
Travel & Logistics: Handling all travel arrangements and expense reporting with high attention to detail.
Qualities
Reliability: You are someone who catches the details that others miss.
Communication Style: You write clearly and professionally. You can adapt your tone to match the leader’s voice when responding to emails.
Judgment: You know how to tell the difference between an "urgent" email and a "distraction."
Experience: You have supported senior-level executives before and understand the rhythm of that world.
Discretion: You will be privy to sensitive information regarding my client and must maintain total confidentiality.
Location: New York, NY - Salary: $90,000.00-$105,000.00 (Posted 1 week ago)
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Worksite address
hoboken, NJ, 07030, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.