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Job description
Our client, one of the fastest-growing mission-driven companies in White Plains, is seeking an exceptional Executive Assistant to support its Chief Operating Officer and several other C-suite executives. Built around an innovative, people-first model, the organization is transforming the emergency veterinary care experience for pets, their families, and its employees alike.
This is an Executive Assistant role supporting multiple busy senior executives within a dynamic, rapidly growing organization. The EA will be responsible for managing day-to-day administrative needs across the executive team, ensuring their time is used effectively, coordinating complex logistics, and keeping priorities organized and moving forward.
The ideal candidate is polished, proactive, highly organized, and genuinely enjoys the Executive Assistant function. They will have strong judgment, exceptional attention to detail, and the ability to anticipate needs and operate independently while balancing the priorities of multiple executives and building strong relationships across the organization.
This role is based in White Plains, NY and requires 5 days/week onsite.
RESPONSIBILITIES:
Provide comprehensive Executive Assistant support to the COO and several other C-suite executives, ensuring seamless day-to-day organization and execution
Manage multiple complex and ever-changing calendars, coordinating internal and external meetings and proactively resolving scheduling conflicts
Prioritize meeting requests and help ensure the executives' time remains aligned with key business priorities
Balance competing requests and priorities across multiple members of the executive team
Coordinate domestic and occasional international travel, including flights, accommodations, ground transportation, itineraries, and last-minute changes
Prepare and process expense reports accurately and efficiently
Coordinate meeting logistics and ensure executives have the necessary information and materials ahead of meetings
Track follow-ups, deadlines, and administrative priorities to ensure nothing falls through the cracks
Serve as a professional point of contact for internal and external stakeholders
Build strong relationships across the organization and work closely with other Executive Assistants and members of the leadership team
Anticipate needs, proactively identify potential issues, and solve problems before they arise
Handle highly confidential and sensitive information with discretion and sound judgment
Provide light personal support as needed
Assist with ad hoc administrative projects and special initiatives as needed
Maintain flexibility outside of traditional business hours when business needs arise
REQUIREMENTS:
8+ years of Executive Assistant experience supporting C-suite and/or senior executives
Demonstrated experience supporting multiple senior executives simultaneously
Experience working within a fast-paced, high-growth organization strongly preferred
Exceptional calendar management, scheduling, travel coordination, and organizational skills
Highly proactive with the ability to anticipate needs and stay several steps ahead
Strong judgment and ability to independently prioritize competing demands across multiple executives
Exceptional attention to detail and follow-through
Polished, professional, and confident communicator with strong interpersonal skills
Ability to build trusted relationships across all levels of an organization
Calm and solutions-oriented when priorities shift or last-minute needs arise
High level of discretion when handling confidential information
Tech-savvy and comfortable learning and utilizing new systems and tools
Collaborative, low-ego approach with a willingness to jump in wherever needed
Bachelor's degree preferred
HOURS:
Monday–Friday, 8:30am–5:30pm
5 days/week onsite in White Plains, NY
Flexibility outside of standard business hours as needed
Parking, train costs, or other commuting expenses can be covered for candidates commuting from Manhattan or surrounding areas
SALARY:
$150-180K base (DOE) + discretionary bonus + comprehensive benefits + 401(k) + wellness benefits + parking/commuter assistance
Worksite address
city of white plains, NY, 10606, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.