About this opportunity
KM Partners | Affordable Housing Solutions lists this Executive Assistant to the Founder opportunity in denver, Colorado. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant to the Founder
KM Partners • National Retained Executive Search & Advisory Services
If you are interested in applying for this job, please make sure you meet the following requirements as listed below.
About KM Partners
KM Partners is an entrepreneurial, national retained executive search, professional recruitment, and advisory services firm with dedicated practice areas in Housing, Commercial Real Estate, Impact Investments, Infrastructure and Renewable Energy. We partner with clients to recruit and place industry-specific professionals across occupations, including C-level executives, middle management, and experienced associates throughout the United States.
Position Overview
KM Partners is seeking a highly organized, tech-forward Executive Assistant to serve as the operational backbone of the Founder’s professional and personal workflow. This is a high-impact role for a proactive leader who thrives on structure, anticipates needs before they arise, and leverages technology and AI to drive efficiency at every level.
The ideal candidate brings:
Proven executive support experience in a fast-paced, entrepreneurial environment
A systems thinker’s mindset — building repeatable processes, checklists, and operating manuals
Comfort and fluency with AI tools, CRM platforms, and productivity technology
A driver personality with a collaborative, service-oriented communication style
The judgment and confidence to act independently and the humility to ask when unsure
Why This Role Exists
As KM Partners scales, the Founder requires a trusted operational partner to protect their time, drive execution on strategic priorities, and ensure nothing falls through the cracks. This role exists to bring focus, structure, and accountability to a high-energy, high-volume environment — freeing the Founder to operate at their highest and best use.
Core Responsibilities
1. Calendar & Time Management
Own the Founder’s calendar end-to-end — scheduling, time-blocking, and protecting focused work periods
Proactively consolidate calls and meetings to minimize context-switching
Set Do Not Disturb blocks and enforce availability boundaries with diplomacy and tact
Conduct daily morning briefings to review schedule, priorities, and goals
Manage end-of-day check-ins to track completion and roll forward incomplete items
2. Strategic Execution & Priority Management
Collaborate with the Founder to define and track daily, weekly, and long-term goals
Maintain clear action item logs from every meeting, call, and discussion — with assigned owners and deadlines
Drive EOS implementation and support systematic goal-setting and accountability rhythms
Proactively identify and resolve superfluous issues before they reach the Founder’s purview
Build and maintain checklists, project trackers, and pipeline reports across all business functions
3. Technology & AI Implementation
Identify, evaluate, and implement AI tools and automation to streamline repetitive workflows
Utilize AI platforms (e.g., ChatGPT, Claude, Notion AI, etc.) to draft communications, summarize content, and accelerate task execution
Manage and optimize CRM (Bullhorn) — ensuring timely data entry, documentation, and pipeline accuracy
Synchronize technology across Founder’s devices (iPhone, Apple Watch, Alexa) with reminders, alerts, and integrations
Build and maintain email rules, folder structures, and automation to achieve inbox zero discipline
Create templates for recurring communications, client outreach, and internal documentation
Support adoption of new platforms and tools across the team as the company scales
4. Communications & Email Management
Monitor and manage the Founder’s inbox — triage, respond, delegate, and escalate with sound judgment
Ensure all emails and voicemails are responded to within 24 hours or tracked for follow-up
Draft, proofread, and send executive communications on behalf of the Founder
Own scheduling communications with clients, candidates, and vendors end-to-end
Manage LinkedIn — monitor messages, draft responses, support content strategy, and grow network in target sectors (Affordable Housing, Senior Housing, Impact Investment)
5. Operations & Business Support
Oversee documentation and CRM accuracy for job orders, interviews, contracts, and client records
Track closings, projected fees, and BD pipeline — maintaining real-time visibility for the Founder
Support contract preparation, invoice tracking, and multi-party coordination
Manage vendor relationships, subscriptions, and operational renewals
Maintain master lists for client companies, BD targets, and candidate pipelines with current status
Coordinate call planning and outreach cadences for Business Development and key candidate relationships
6. Process Development & Operating Manuals
Build and continuously update position and company operating manuals — starting with this job description as the foundation
Define and document daily, weekly, monthly, quarterly, and annual task rhythms and responsibilities
Create clear separation of duties across roles and implement internal controls for critical items
Ensure business continuity processes are in place for Founder and team when EA is unavailable
Qualifications
Required
3+ years supporting a business owner or C-level executive
Exceptional organizational and time management skills
Strong written and verbal communication
Proficiency with technology including CRM platforms and productivity tools
Demonstrated ability to manage competing priorities independently
High integrity and professional discretion with sensitive information
What Success Looks Like
In your first 90 days, you will have:
Mapped and documented the Founder’s current workflow and identified the top 3 process gaps
Implemented a daily/weekly rhythm and calendar structure the Founder can rely on
Identified and deployed at least two AI or automation tools that meaningfully reduce manual work
Achieved consistent 24-hour response discipline across email and voicemail
Built the first version of the EA operating manual with clear task ownership and checklists
Compensation & Culture
This role with KM Partners is a high-trust, high-autonomy and collaborative role within a growing entrepreneurial firm. You will have direct access to the Founder, meaningful impact on company operations, and the opportunity to grow alongside the business. xhmxlyz
To apply or refer a qualified candidate, contact KM Partners directly.
Worksite address
denver, CO, 80219, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.