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Job description
Executive Assistant Opportunity At BasetenBaseten powers mission-critical inference for the world's most dynamic AI companies. We enable companies operating at the frontier of AI to bring cutting-edge models into production. Join us and help build the platform engineers turn to ship AI products.We're looking for an experienced Executive Assistant to support our Head of Marketing. This is a highly operational role that goes well beyond calendar management. You'll own the day-to-day operating rhythm of the Marketing organization, ensuring the leader is prepared, priorities stay coordinated, and critical meetings, communications, and follow-ups happen seamlessly.You'll partner closely with senior marketing leadership and serve as a trusted point of coordination for employees, customers, agencies/vendors, candidates, and external partners. Success in this role comes from exceptional organization, judgment, attention to detail, and the ability to keep many moving pieces aligned in a fast-growing environment.ResponsibilitiesOwn complex calendar management for the Head of Marketing, balancing shifting priorities while ensuring time is allocated intentionallyEnsure the leader is prepared for every day and every meeting by proactively managing agendas, materials, context, logistics, and follow-ups so time is used effectively and decisions move forwardSupport forward-looking calendar planning, coordinating recurring operating cadences including marketing reviews, leadership meetings, campaign planning sessions, Marketing All Hands, and other cross-functional forumsPartner with agencies, vendors, and external partners to coordinate executive meetings, events, and other engagementsSupport executive inbox management, helping prioritize communications, triage requests, and ensure timely follow-upCoordinate domestic and international travel, including last-minute changes, ensuring seamless logisticsSupport planning of team offsites, celebrations, and milestone recognition events, coordinating logistics end-to-end from venue, budget, and vendor coordinationContinuously improve how the Marketing leadership team operates by identifying opportunities to make processes more efficient, scalable, and reliableRequirements3-5+ years of experience supporting senior leaders in a high-growth technology company, venture capital or private equity firm, or professional services environmentYou understand how marketing organizations operate and have experience supporting marketing operating rhythms, campaign cycles, and fast-moving go-to-market teamsExceptional organizational skills with the ability to manage multiple competing priorities without dropping detailsOutstanding written and verbal communication skills, with strong judgment about when and how to communicate on behalf of executivesDemonstrated ability to coordinate complex cross-functional initiatives involving many stakeholdersExperience managing complex calendars, domestic and international travel, executive communications, and recurring operating cadencesExperience supporting team offsites, celebrations, and milestone events with strong attention to detailComfortable working with senior leaders, customers, agencies, candidates, and external partners with professionalism and executive presenceProactive, resourceful, and highly autonomous. You anticipate needs before they become problems.High attention to detail and a strong sense of ownership. You take pride in creating structure, improving processes, and ensuring nothing falls through the cracks.Thrives in a high-growth environment where priorities change quickly and adaptability is essential.BenefitsCompetitive compensation, including meaningful equity(U.S. only) 100% coverage of medical, dental, and vision insurance for employee and dependentsFlexible PTO policy including company wide Winter Break (our offices are closed from Christmas Eve to New Year's Day!)Paid parental leaveFertility and family-building stipend through Carrot(U.S. only) Company-facilitated 401(k)Exposure to a variety of ML startups, offering unparalleled learning and networking opportunities.Apply now to embark on a rewarding journey in shaping the future of AI! If you are a motivated individual with a passion for machine learning and a desire to be part of a collaborative and forward-thinking team, we would love to hear from you.At Baseten, we are committed to fostering a diverse and inclusive workplace. We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.We are an Equal Opportunity Employer and will consider qualified applicants with criminal histories in a manner consistent with applicable law.
Worksite address
san francisco, CA, 94102, US
Who can apply
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