Job description
This is a remote position.
This is a position within Haldren and not with one of our clients.
This fully remote senior role provides dedicated executive support to the Managing Director of an international executive search firm, with a focus on organisation, prioritisation, and operational follow-through across a fast-paced and demanding schedule. Given the global nature of the business, availability across time zones is an important aspect of the role and a degree of schedule flexibility, including occasional evenings, is required.
This is a new role within a fast-paced, growing organisation, with a defined initial budget. It is well suited to someone who enjoys building structure, setting up processes, and helping shape a function from the ground up. As the role becomes established and demonstrates impact, compensation can be reviewed.
Key Responsibilities
Manage the MD's calendar, schedule and daily priorities to ensure time and attention are directed effectively
Track commitments, decisions and action items to ensure consistent follow-through
Prepare agendas, briefing documents and meeting notes with clear action tracking
Manage correspondence and stakeholder communication on behalf of the MD with discretion and professionalism
Plan, coordinate and run meetings on behalf of the MD, including preparation, facilitation and post-meeting follow-through
Coordinate research initiatives and team projects, ensuring clarity of brief, progress tracking and timely delivery
Delegate and direct tasks across internal teams on the MD's behalf, ensuring accountability and follow-through
Liaise with and oversee relevant team members to keep cross-functional workstreams aligned and on track
Coordinate with internal teams and external stakeholders across multiple time zones to support the MD's engagements and obligations
Maintain confidential records, contracts and documentation across shared systems
Anticipate requirements and proactively resolve issues before they escalate
Requirements
Substantial experience supporting at MD or C-suite level, ideally within professional services, consulting or executive search
Demonstrated ability to manage complex, high-variability schedules and competing priorities
Experience coordinating teams, projects and research workstreams in a senior support capacity
Confident chairing or facilitating meetings and driving outcomes
Strong written and verbal communication skills to a professional services standard
Highly organised with reliable follow-through and strong attention to detail
Sound independent judgement in prioritisation and escalation
Absolute discretion with confidential information
Comfortable working across international time zones with flexibility around schedule when required
Self-directed and effective working remotely
Proficient with business productivity tools and able to adapt to new systems quickly
Benefits
Competitive remuneration commensurate with experience
Remote work arrangement, South Africa-based
Medical aid contribution
Paid annual and sick leave
All South African public holidays observed
Direct access to senior leadership
Haldren is a recruitment agency that provides services to clients ranging from startups and non profits to multinational corporations. Haldren emphasizes ethical search processes, attentive candidate care, and leadership placements that support long-term client outcomes.To learn more about the firm and about our candidate services - please visitUS Recruitment Agency, Executive Search & Talent Solutions
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.