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Job description
Executive AssistantNebraska Wesleyan University seeks a highly organized, detail-oriented, and adaptable Executive Assistant to provide comprehensive support to the President and Provost. This pivotal role serves as a strategic partner who provides high-level executive support, coordinates key projects, and ensures follow through on organizational priorities.The ideal candidate is proactive, flexible, and skilled at managing multiple tasks in a fast-paced environment. This role requires exceptional judgement, professionalism, direction, organizational skills, and the ability to anticipate needs in a dynamic environment. This exempt position reports to the President and Provost.Key ResponsibilitiesManage President's donor portfolio, including coordinating donor meetings, communications, and follow-up activities;Monitor and assist with executive email communications and meeting requests as directed, exercising discretion and sound judgement;Review, code, route and process invoices for approval and payment;Manage budgets for assigned academic colleges;Administer contracts for part-time faculty appointments and overload assignments for full-time faculty;Support major institutional events including Opening Week, Matriculation Convocation, Student Research Symposium, Commencement, and other special events;Provide administrative support for the Board of Governors including meeting preparation;Provide administrative support to the Associate Provost, Academic Deans and Chief of Staff;Coordinate administrative support for academic committees;Supervise and mentor administrative assistant;Ensure smooth day-to-day office operations and foster a positive, service-oriented environment.Required Qualifications3-5+ years of progressively responsible administrative, executive support, or project coordination experienceExperience supporting senior leaders, executives, boards, committees or governing bodiesExperience managing confidential and sensitive information with discretionStrong written, verbal, and interpersonal skillsStrong organizational and project management skills with the ability to manage multiple priorities and deadlinesExperience with budgeting, invoice processing, or financial reconciliationExperience coordinating meetings, events and complex administrative processesSupervisory or leadership experienceAdvanced proficiency in Microsoft 365, including Outlook, Word, Excel, SharePoint, and TeamsExperience in higher education or supporting senior leadership is preferred, however, candidates with demonstrated success in high-demand administrative roles requiring similar levels of organization, discretion, and multitasking are strongly encouraged to apply.Salary and BenefitsNWU offers a competitive wage and comprehensive benefits plan including Health Insurance, Life Insurance, Disability benefits, Retirement, five weeks of paid time off per year with vacation and holidays, and 100% tuition discount for dependents after one year of service.
Worksite address
lincoln, NE, 68504, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.