About this opportunity
Shallowater ISD lists this Executive Assistant to the Superintendent opportunity in shallowater, Texas. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Assistant - SuperintendentWork under minimum supervision to ensure the efficient operation of the superintendent's office and provide clerical services to the superintendent and board of trustees. Handle confidential information and engage in frequent contact with all levels of district employees, outside agencies, and the general public. Responsible for on-site leadership of clerical employees assigned.High school diploma or GEDKnowledge of school district organization, operations, and administrative policiesAbility to read and comprehend instructions, short correspondence, and memosAbility to make independent decisions regarding planning, organizing, and schedulingExcellent public relations, organization, communication, and interpersonal skillsAbility to use software to develop spreadsheets, perform data analysis, and do word processingAbility to multi-task numerous complex administrative activities2 years or more advanced secretarial experience with extensive contact with peopleRecords, Reports, and CorrespondenceOrganize, prepare, and post official board agenda and records for board meetings and distribute to board members and others as required.Record minutes of executive staff and board meetings as required.Prepare and post school board election as required.Prepare all correspondence, memoranda, and reports for superintendent.Comply with policies established by federal and state laws and regulations, and local board policyAnswer incoming calls and greet visitors. Respond to routine inquiries from the public, board members, and staff and refer appropriate inquiries or problems to superintendent or other administrators.Schedule appointments and maintain superintendent's calendar.OtherAssign work to executive office clerical staff and oversee completion.Assist with travel arrangements for board members and administrators as needed, including making hotel reservations and turning in conference registration forms.Compile, maintain, and file all reports, records, and other documents as required.Maintain confidentiality.Follow district safety protocols and emergency procedures.NoneStandard office equipment including personal computer and peripheralsProlonged sitting; occasional bending/stooping, pushing/pulling, and twistingRepetitive hand motions including frequent keyboarding and use of mouse; occasional reachingOccasional light lifting and carrying (less than 15 pounds)May work prolonged or irregular hours; occasional districtwide travelWork with frequent interruptions; maintain emotional control under stressThis document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
Worksite address
shallowater, TX, 79363, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.