About this opportunity
University Student Union lists this Executive Assistant (TUC - Strength United) opportunity in northridge, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Administrative AssistantReporting to the Associate Director of Sustainability and Growth, the Administrative Assistant is responsible for grant management administrative work and for project-specific support.Duties and Responsibilities (other duties as assigned):Under supervision of the Associate Director of Sustainability and Growth, the Administrative Assistant supports the executive team.Grant Management Support: Maintains and organizes grant files, both electronic and paper. Manages databases, including data entry and reporting. Prepares grant-related correspondence, reports, and presentations. Assists with scheduling meetings, travel arrangements, and event coordination. Coordinates with the accounting team on payment matters.Grant Lifecycle Support: Assists with tracking grant proposals, reporting deadlines, and payment schedules. Processes grant proposals through the system, including coding requests and managing the submission process. Supports grantees with questions and inquiries about the grant application process and requirements. Monitors grant payments and ensure compliance with funder requirements.Data Management & Reporting: Updates and maintain databases, including online application systems. Generates reports for executive team senior management, and program teams. Supports the Associate Director of Sustainability and growth in database administration, including uploading documents and running reports. Maintains philanthropic donor base and co-lead giving drive.Project Management: Assists with special projects and initiatives, often managing tasks and deadlines.Calendar Management: Proactively manages executives' calendar by scheduling meetings, appointments, and calls. Resolves scheduling conflicts and ensures optimal time management. Provides timely reminders for upcoming commitments.Communication Management: Answers and direct phone calls, screen emails, and respond to inquiries on behalf of the executive. Serves as the primary point of contact for internal and external stakeholders. Drafts correspondence and ensure timely follow-up on communications. Prepares internal and external newsletters. Assists with communication with elected representatives, philanthropic donors, foundation and corporate grants. Coordinates SU tours with elected representatives, funders, partner organizations and stakeholders.Meeting Coordination: Prepares agendas, coordinates meeting logistics, and arranges necessary resources. Takes comprehensive minutes and distribute to participants. Follows up on action items and ensures timely completion.Expense Reporting: Tracks and submit expense reports for the executive team. Reconciles credit card statements and receipts. Processes reimbursement requests according to company policies.Confidentiality: Maintains strict confidentiality regarding sensitive information. Exercises discretion when handling private company matters. Adheres to data privacy and security protocols.Problem-Solving: Identifies and resolve issues proactively, often before they escalate to the executive team.Process Improvement: Identifies opportunities to streamline processes and improve efficiency. Anticipating Needs: Proactively anticipate the executive team's needs and provide support. Perform Other Duties as Assigned.Qualifications:Associate's and/or Undergraduate degree preferred, and a valid CA driver's license. Must have the equivalent of one year of general office clerical work that has provided the applicant with the knowledge and abilities listed above. Must possess strong organizational skills and attention to detail. Must pass a Criminal Clearance and background check. Must have excellent computer skills, including the ability to use both Mac and PC platforms and to use Microsoft Office Suite programs (especially Excel and Word) and database programs. Bilingual Spanish speaking preferred.Knowledge, Specialized Skills, and Abilities:Must demonstrate an acceptance and respect for cultural diversity in all its forms, including ethnicity, sexual orientation, abilities, and religious backgrounds and an ability to work collaboratively in an ethnically linguistically, and culturally diverse environment. Must have a thorough knowledge of correct grammar, spelling, and punctuation. Must possess a thorough knowledge of office methods, procedures, and practices. Must have the ability and specialized skills to organize, coordinate, and prioritize multiple tasks; work independently in a busy environment with frequent interruptions and changing priorities; communicate effectively in oral and written form; maintain cooperative working relationships with others; be team oriented; coordinate/collaborate with professionals from multiple agencies while maintaining appropriate boundaries and client confidentiality; work well with persons of varying economic levels, cultures, ethnicities and lifestyles; diplomatic, pleasant, professional, collaborative demeanor; and operate standard office machines.Pre-employment Requirements:County, State and Federal Criminal ChecksDriving RecordEducation VerificationReference CheckAccess to a reliable vehicle, valid California Driver's license and proof of automobile insuranceMust Maintain personal cell phonePhysical Requirements and Work Environment:Work is performed in an office setting with a low-to-moderate noise level; employee will need to utilize their personal vehicle for travel to and from meetings outside the office; employee must regularly communicate by telephone, written communications and in-person with staff, families served, partners, funders and other professionals; occasionally lift, carry and position objects weighing up to 20 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Pay, Benefits, & Work Schedule:This position is employed through The University Corporation (TUC).The anticipated hiring range: $25.96 - $27.88 per hourTime Base: Full-TimeBenefits: Medical, Dental, Vision, 403 (b), Life, AD&D, Flex SpendingGeneral Information:THE SELECTED CANDIDATE IS REQUIRED TO PASS A THOROUGH DEPARTMENT BACKGROUND INVESTIGATION AND LIVE SCAN.How to Apply:Please complete the online application/resume upload submission process to be considered for any open position within the university and its auxiliaries. The hiring department will contact the best-qualified candidates and invite them to participate in the interview process.Application Screening begins March 4, 2026 and will continue until the position is filled. To be considered in the initial review, applications must be submitted before the date listed above. Application submissions received after the application screening date will be reviewed at the discretion of the University.For more detailed information on the application and hiring process, please view the link: Employment Opportunity:The University Corporation and Strength United is an Equal Opportunity Employer and prohibits discrimination on the basis of race, color, ethnicity, religion, national origin, age, gender, gender identity/expression, sexual orientation, genetic information, medical condition, marital status, veteran status, and disability. Applicants who wish to request an accommodation for a disability may contact the Office of Equity and Diversity at .
Worksite address
northridge, CA, 91324, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.