About this opportunity
Lessard Design Inc. lists this Executive Assistant opportunity in vienna, Virginia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
About the Company Lessard Design Inc. (LDI) has been shaping the future of architecture for over 35 years. With a $25M Architecture division and a $20M Real Estate Development arm, the firm is renowned for its innovative designs and its commitment to creating vibrant, thriving communities. LDI's diverse portfolio includes award-winning projects across the Mid-Atlantic and New England regions, ranging from high-rise towers to garden apartments. By blending creative ingenuity with real estate expertise, LDI is redefining what's possible in the built environment.
Executive Assistant Position Summary
We are seeking a highly organized, proactive, and professional Executive Assistant to provide comprehensive administrative and operational support to the firm's executive leadership. This role is ideal for someone who thrives in a fast-paced, creative professional-services environment and can confidently manage competing priorities, sensitive information, client communications, and executive schedules.
The Executive Assistant will serve as a key liaison between firm leadership, employees, clients, consultants, and external partners while helping ensure that day-to-day executive and office operations run efficiently.
Key Responsibilities
Executive & Administrative Support
Manage complex calendars, meetings, appointments, and scheduling for executive leadership
Coordinate internal and external meetings, including conference rooms, virtual meetings, agendas, materials, and follow-up items
Manage executive correspondence and assist with drafting emails, letters, reports, and presentations
Screen and prioritize requests, communications, and scheduling needs
Track deadlines, commitments, action items, and leadership follow-ups
Maintain confidential executive, employee, client, and business information
Prepare expense reports, invoices, reimbursements, and other administrative documentation
Client & Business Support
Serve as a professional point of contact for clients, consultants, developers, contractors, and business partners
Coordinate client meetings, presentations, interviews, and business-development activities
Assist leadership with preparation for client presentations, project pursuits, and industry events
Help organize proposal and qualification materials in coordination with the marketing and business-development teams
Maintain contact information and assist with client and business-development follow-up
Travel & Event Coordination
Coordinate domestic and international travel, including flights, hotels, transportation, itineraries and reservations
Organize leadership attendance at conferences, industry events, award programs, and client functions
Assist with company meetings, leadership retreats, employee events, and client entertainment
Firm & Leadership Operations
Support leadership meetings by coordinating agendas, materials, meeting notes, and follow-up items
Work closely with Marketing, Human Resources, Accounting, Interior Design, Architecture and other departments
Assist with special projects and strategic initiatives led by firm principals
Maintain organized executive files records, contacts, and documents
Anticipate leadership needs and proactively address scheduling or administrative issues
Help improve administrative processes and overall executive efficiency
Qualifications
A minimum of 5 years of experience supporting senior executives, principals, or C-suite leadership
Experience in an architecture, interior design, engineering, real estate development, construction, or other professional-services environment preferred
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Ability to manage multiple priorities and shifting deadlines with minimal supervision
High level of professionalism, discretion, judgment, and confidentiality
Strong attention to detail and follow-through
Comfortable communicating directly with executives, clients, and senior-level external contacts
Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams
Experience coordinating executive travel, meetings, and events
Ideal Candidate
The ideal candidate is polished, resourceful, dependable, and exceptionally organized. They understand how to support busy executives without requiring constant direction, anticipate what needs to happen next, and are comfortable working in the dynamic environment of an architecture and design practice.
This individual should be equally comfortable coordinating an executive calendar, preparing materials for an important client meeting, arranging last-minute travel communicating with a developer or consultant, and ensuring leadership priorities do not fall through the cracks.
Position Type
Full-Time I In-Office
Reports to: Executive Leadership
Actual compensation will be determined based on qualifications, experience, job-related skills, and relevant education and training.
Worksite address
vienna, VA, 22180, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.