About this opportunity
Aequor Information Technologies Pvt. Ltd. lists this Executive/EC Assistant opportunity in saint paul, Minnesota. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Job Title:- Executive/EC Assistant
Location:- Chicago, IL- Remote
Duration:-12 months with the possibility of conversion
Job Description
Primary responsibilities are
Calendar Management
Expense Management (documenting, recording, uploading)
Event and travel planning
Scheduling Conferences, Sales Meetings,
Partner with EMEA based EAs to Support EMEA managers traveling in the US
Preferred skills
Wrike - Project Management/Campaign and Marketing Management tool (or similar tool)
Utilizing AI for Governance Management
Technical Curiosity to learn new tools
Job Summary
The Executive Assistant will support multiple senior leaders within the Advanced Synthesis organization. This role is responsible for executive administration, leadership coordination, event planning, travel management, communication support, and process improvement activities across a fast-paced global environment. The ideal candidate is highly organized, proactive, technology-savvy, and comfortable working across multiple stakeholders and time zones.
Key Responsibilities
Executive Support
Provide administrative support to multiple senior leaders.
Manage complex calendars across various time zones.
Coordinate domestic and international travel arrangements.
Prepare meeting agendas, track action items, and follow up on deliverables.
Prioritize competing requests and support daily executive operations.
Handle confidential information with professionalism and discretion.
Coordination & Operational Support
Coordinate leadership meetings, town halls, workshops, customer visits, and organizational events.
Support logistics for conferences, site visits, and commercial meetings.
Partner with site teams, communications, and leadership stakeholders.
Track organizational communications and engagement initiatives.
Act as a key coordination point for U.S.-based leadership activities.
Process & Technology Enablement
Utilize digital tools and automation to improve operational efficiency.
Support continuous process improvements.
Leverage collaboration and productivity platforms effectively.
Establish streamlined ways of working and enhance visibility of leadership priorities.
Required Qualifications
Bachelor's Degree in Business Administration or related field.
4-6+ years of Executive Assistant or executive administrative support experience within a complex organization.
Experience supporting multiple senior leaders simultaneously.
Strong organizational, scheduling, coordination, and prioritization skills.
Advanced PowerPoint skills with ability to create executive-level presentations.
Strong proficiency with Microsoft Office Suite (PowerPoint, Outlook, Excel, Teams).
Excellent verbal and written communication skills.
Ability to work independently and manage confidential information.
Experience working with global teams and multiple time zones.
Preferred Qualifications
Master's Degree in Business Administration or related field.
Lean Green Belt certification.
Experience within Life Sciences, Biotechnology, Pharmaceuticals, Healthcare, Manufacturing, or related industries.
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.