About this opportunity
Museum of the Bible lists this Executive Manager – Office of the President opportunity in washington, District of Columbia. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Date: 09/17/2026
Job Title: Executive Manager – Office of the President
Division/Department: Executive/Office of the CEO
Location: Washington, DC
FLSA: Exempt
Schedule: Full-Time, to include evenings and weekends.*
Reporting Manager: President & CEO
Direct Reports: N/A
Travel: 25%
Salary: $90,000 to $105,000 Depending on Experience
Salary Adjusted to local market rates.
Position Summary
The Executive Manager–Office of the President provides high-level administrative & operational support to the President & Chief Executive Officer (President/CEO) of Museum of the Bible (MOTB). He/she helps create the structure, preparation, and follow-through needed for the President/CEO to focus his time on the Museum’s highest priorities. This position serves as a vital operational link between the President/CEO, Director of Executive Affairs, Executive Leadership Team (ELT), the Board, museum departments, donors, partners, and external stakeholders (such as local & international government officials & faith leaders) while helping to ensure that commitments made by the Office of the President translate into action.
Working closely with the President/CEO and Director of Executive Affairs—in a fast-paced environment, with competing priorities & under tight deadlines—this detail-oriented role is responsible for a broad range of critical duties, including: managing the President/CEO’s schedule & calendar, coordinating meetings & complex travel logistics, supporting executive communications (including emails), timely expense reporting, preparing meeting agendas & minutes, and ensuring that important priorities and follow-up items are carried through to completion.
The Executive Manager must anticipate and proactively manage requirements/deliverables for the President/CEO, providing white-glove service to all internal & external constituencies, maintaining the highest level of confidentiality & professionalism, and ensuring effective day-to-day operations.
Duties & Responsibilities
Executive Scheduling & Logistics
Manage & maintain the President/CEO’s calendar, including internal meetings, external appointments, donor engagements, speaking engagements, events, travel, and other commitments
Coordinate closely with the President/CEO and Director of Executive Affairs to prioritize scheduling requests based on organizational and executive priorities
Serve as a primary point of coordination for individuals and organizations requesting meetings with the President/CEO
Anticipate scheduling conflicts and proactively recommend solutions
Prepare the President/CEO’s daily and weekly schedule with all necessary logistical information
Coordinate meeting logistics, including locations, transportation, technology needs, meals, guest access, and other arrangements
Assist with travel planning and itineraries, including transportation, lodging, meeting schedules, and related logistics
Ensure the President/CEO has the appropriate briefing materials, contact information, agendas, and background information in advance of meetings and events
Coordinate with internal departments regarding the President/CEO’s participation in museum programs, donor engagements, special events, and other institutional activities
Maintain appropriate flexibility to accommodate changing priorities and time-sensitive requests
Maintain timely reporting on expenses incurred by the President/CEO by submitting receipts and proper financial reporting.
Executive Communications & Office Coordination
Triage, manage and maintain email correspondence for the President/CEO
Draft, prepare, proofread, and coordinate correspondence on behalf of the President/CEO and Executive Office
Assist the President/CEO and Director of Executive Affairs in preparing donor, VIP, government, embassy, ministry, and stakeholder profiles in advance of meetings and engagements
Track follow-up items resulting from meetings, events, donor conversations and executive commitments
Serve as primary liaison between the President/CEO and Board of Directors, coordinating Board communications & materials and managing the BoardEffect platform to ensure timely, accurate, and secure access to information
Facilitate interdepartmental communication and help ensure assignments & amp; action items involving the Office of the President are communicated to the appropriate departments and completed in a timely manner
Maintain organized records of correspondence, meeting notes, briefing materials, contact information, and executive follow-up
Assist with thank-you letters, invitations, acknowledgments, meeting requests, and other executive communications
Assist in preparing agendas, briefing documents, talking points, background materials, and other documents for the President/CEO and Director of Executive Affairs
Work with Development and other departments to ensure appropriate preparation and follow-up for donor meetings and engagements
Monitor outstanding requests and commitments and proactively remind appropriate individuals of upcoming deadlines and deliverables
Handle sensitive and confidential information with professionalism and discretion
Provide additional administrative and project support to the President/CEO and Director of Executive Affairs as needed
Other Duties as Assigned.
Qualifications & Requirements
Knowledge
Bachelor’s degree or equivalent combination of education & relevant professional experience
At least 5 years of experience supporting a senior executive, executive office, nonprofit leader, or similarly demanding professional environment preferred
Knowledge of standard executive office procedures.
Skills / Core Competencies
Able to provide complex administrative support in a high-profile environment with tact and diplomacy
Exceptional organizational, scheduling, time, and project management skills
Excellent written and verbal communication skills
Demonstrated attention to detail and ability to manage multiple priorities simultaneously in a fast-paced & amp; deadline-driven environment
Strong interpersonal skills and ability to interact professionally with senior leaders, donors, government officials, board members, faith leaders, and other VIP stakeholders
Able to exercise sound judgment, discretion, and confidentiality
Able to anticipate needs, identify potential challenges, and take initiative to resolve issues
Able to work collaboratively across departments & amp; nationally dispersed team while maintaining appropriate confidentiality within the Office of the President
Proficiency with MS Office Suite, Outlook, calendar management, and related productivity tools
Abilities / Attributes
Flexible: Able & willing to work with a broad range of responsibilities, and occasionally work outside normal business hours (including nights & weekends) in support of executive events, travel, and organizational priorities
Proactive: Anticipates what the President/CEO and Director of Executive Affairs will need rather than waiting for direction
Highly organized: Maintains control of schedules, details, deadlines, and follow-up across multiple priorities
Discreet: Understands the confidential nature of executive-level conversations and information
Relational: Represents the Office of the President with warmth, professionalism, and hospitality, offering white-glove service
Responsive: Communicates quickly and effectively with internal and external stakeholders
Detail-oriented: Ensures that the President/CEO is prepared for meetings, travel, events, and engagements
Mission-minded: Champion the Museum of the Bible’s mission to invite all people to engage with the transformative power of the Bible
As required, inclusion in official or incidental photographs and videos for MOTB and/or guests.
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Worksite address
washington, DC, 20022, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.