About this opportunity
Confidential lists this Executive Office & Operations Analyst opportunity in chicago, Illinois. Review the employer’s description below for duties, qualifications and application requirements.
Job description
The Executive Office & Operations Analyst provides analytical, operational, and strategic support to the Executive Office. This role serves as a trusted partner in delivering insights that inform executive decision-making, managing governance and reporting processes, supporting executive communications, and coordinating key operational initiatives. The position combines business analysis, project coordination, financial administration, executive support, and corporate reporting responsibilities to enable the effective execution of organizational priorities.
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This is a highly visible, cross-functional role offering direct exposure to senior leadership and enterprise-wide initiatives.
KEY RESPONSIBLIITES
Financial & Operational Analysis
Prepare presentations, analyses, and briefing materials for executive leadership, Board discussions, and strategic planning activities.
Assist with budget management, forecasting, reporting, and analysis for Executive Office cost centers, including developing and maintaining a process to support executives with budget dashboard reporting, trend analysis, forecasting, and monthly performance insights.
Process invoices and purchase orders while monitoring spending, commitments, and budget performance to identify risks and opportunities, strengthen cost management, and recommend efficiency improvements.
Executive Office Operations & Governance
Support enterprise transformation across Human Resources, Finance, Legal, Supply Chain, Transformation and Operation functions by tracking progress against milestones, monitoring key deliverables and success measures, identifying risks or dependencies, and preparing updates that promote accountability and sustained execution.
Support strategic initiatives and special projects on behalf of the Executive Office, including helping translate leadership priorities into actionable plans, and preparing materials that enable informed decision-making and disciplined follow-through.
Provide project management support for Human Resources and CHRO-sponsored initiatives by developing project plans, dashboards, and tracking mechanisms that clarify priorities, milestones, deliverables, ownership, and follow-up actions across key HR and Finance initiatives.
Provide polished executive support, including proactive calendar management, seamless and accurate travel coordination, timely expense reporting, and scheduling support that enables executives to focus on business priorities.
Coordinate executive meetings and governance activities, including agenda development, preparation of materials, logistics management, meeting documentation, and follow-up actions to support disciplined execution.
Maintain Executive Office operating rhythms, governance calendars, leadership reporting schedules, and key milestones to ensure priorities remain visible, organized, and on track.
Communications & Corporate Reporting
Manage preparation and write-up of year-end corporate wrap materials, including conducting stakeholder interviews, content development, and coordination of deliverables.
Partner with Communications to support the development, production, and publication of executive communications that are clear, timely, and aligned with leadership priorities.
Assist in preparing executive presentations, reports, and leadership messaging.
Provide logistical and administrative support for quarterly earnings call activities.
Events & Employee Engagement
Support planning and execution of employee engagement programs and corporate events, including logistics, vendors, communications, materials, set up/take down, and administration of corporate ticket and sponsorship programs to deliver high-quality employee experiences.
Facilities & Asset Coordination
Manage office and facility operations and corresponding budget, including coordination with building management, security and vendor relationships to ensure efficient, cost-effective operations.
QUALIFICATIONS
Bachelor’s degree in Finance, Business, Engineering, Operations or related field
MBA or graduate work is a plus
5+ years of professional experience in finance, operations, Human Resources or strategy
Proven self-starter with the ability to work independently, take initiative, and drive work forward with minimal direction
Excellent analytical and problem-solving abilities
Comfortable operating in a fast-paced, evolving environment with ambiguity, competing priorities, and changing business needs
Strong business acumen with the ability to connect information across functions, identify trends and implications, and translate insights into actionable recommendations
Experience supporting senior leaders is preferred
High level of discretion and professionalism
Must be legally authorized to work in the United States. We do not provide employment visa sponsorship now or in the future for this position.
Technical Skills
Advanced Microsoft PowerPoint and Excel
Intermediate to Advanced Microsoft Teams and SharePoint
Microsoft Forms
Familiarity with Microsoft Copilot
Power BI (preferred)
Expense management platforms (e.g., Concur)
Corporate travel management platforms (e.g., Navan)
Pay Range: $103,500-$160,700
The salary range for this position is determined by considering a variety of factors such as skills, experience, qualifications, and the location of the position.
Our comprehensive benefits package includes:
Discretionary Bonus
Medical, Dental, and Vision Insurance
401K with Match
Profit Sharing
Paid Time Off (PTO)
Short-Term and Long-Term Disability (STD / LTD)
Dependent Care Flexible Spending Account (FSA)
Health Savings Account (HSA)
Paid Parental Leave
Adoption Assistance
Employee Recognition Program
Employee Assistance Program (EAP)
We celebrate diversity at and are committed to creating a diverse, inclusive environment. xhmxlyz We are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender, gender identity or expression, sexual orientation, national origin, genetic information, disability, age, veteran status, or any other status protected by applicable law.
Worksite address
chicago, IL, 60629, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.