Job description
About The Company
goop is a lifestyle platform dedicated to exploration, curation, and groundbreaking conversation. From its award-winning beauty and fashion lines to its expansive editorial lens, goop invites women to embrace the process of becoming, and to discover deep joy in the pursuit of pleasure, beauty, and growth in all phases of life.
Gwyneth Paltrow began goop in the fall of 2008 as a weekly newsletter. It has expanded into a beauty, fashion, and food business that’s also known for its products, curation, podcast, TV shows, live events, and retail stores.
About You
You're an executor. You take direction and turn it into action fast, with accuracy and follow-through. You live in Notion and Slack, you set up new tools with ease, and you run operations so smoothly that everyone knows what's happening, who owns it and when it's due.
You're AI-native and use technology to make every workflow faster, simpler and more reliable.
Who You Are
Extremely executional: you get things done quickly and correctly, and you close every loop
Strong operational manager: you run the machine behind the business, including calendars, logistics, tools, vendors, budgets and follow-through
Systems builder: you learn new tools fast, set them up right the first time, and get people using them
Highly organized: you manage a high volume of parallel projects without dropping a thread
Skilled researcher: you gather information quickly and present it clearly
Thoughtful communicator, verbally and in writing: you're polished, considered and concise, you read the room, and you know how to communicate with a founder. Your updates, to-dos and summaries are clear, specific and easy to act on
Collaborative, with a good sense of humor: you stay steady and easy to work with under pressure
Trustworthy and discreet: you handle sensitive information with care
How You Operate
You communicate early and often; proactive updates are your default
You follow direction closely and ask the right questions when something is unclear
You're warm and direct
You understand that small details, done right, build long-term trust
About the Role
This role reports directly to goop's Founder & Co-CEO and is dedicated to the Founder's business. You'll work in close partnership with Co-CEO Moj Mahdara and the executive team, and you'll be a trusted, day-to-day point of contact for the Founder. Strategy and decisions are set by the two Co-CEOs; your job is to execute. You coordinate the projects and needs coming from both Co-CEOs and the executive team, and you make sure every action item is tracked, assigned and completed.
Your number one responsibility is running the Notion calendar and logistics. You also set up and roll out the tools and systems the team relies on, and you manage a pipeline of research and trend reports.
CALENDAR & LOGISTICS MANAGEMENT
Own the Notion calendar as the central view of meetings, travel, launches, partner deliverables and deadlines
Work closely with the Founder's Executive Assistant(s) on scheduling holds, availability and logistics for projects, events and partner commitments
Coordinate logistics for travel, executive meetings, offsites and company-wide meetings and events
Produce executive dinners and events from start to finish: guest lists, invitations, RSVPs and follow-ups, vendors, menus, gifting, budgets and on-site coordination
Flag calendar conflicts, gaps and upcoming deadlines weeks ahead
PROJECT MANAGEMENT & EXECUTION
Execute projects led by the Co-CEOs: build the project plan in Notion, track milestones and owners, and drive every task to completion
Capture action items from executive meetings and make sure every one is tracked, assigned and closed
Keep a live view of all active projects showing what's in progress, what's at risk and what's blocked, and flag issues to the Co-CEOs early
Follow up with senior leaders and teams to keep deliverables on schedule
Coordinate with the podcast production team and the Co-CEOs on the guest tracker, booking follow-ups, scheduling and production sign-offs
Route materials through the approval workflows set by the Co-CEOs, so items reach the Founder ready for review
Keep a master budget and vendor tracker for each project, including payment status and anything outstanding
Keep a current library of approved assets (bio, headshots, boilerplate, brand guidelines) so teams and partners always get the latest version
STRATEGIC PARTNERSHIPS DELIVERY
Project manage brand partnership deliverables once agreements are signed: timelines, assets, approvals and deadlines
Organize partner kickoff calls and keep a deliverables plan with owners, dates and approval status
Coordinate across internal teams and partner teams so deliverables ship on time and to spec
Keep partnership work-streams visible in Notion and Slack so the Co-CEOs always know their status
TOOLS & SYSTEMS SETUP
Set up new tools and AI apps selected by the Co-CEOs for the Founder and the executive team, including configuration, accounts, permissions and integrations
Onboard the Founder and executives into new systems with short training, simple guides and follow-up support until the tools are in daily use
Carry out tool migrations and consolidations (for example email platforms, inboxes and task systems) with minimal disruption
Connect tools so work flows between them automatically, for example meeting notes to Notion tasks, and Slack requests to tracked to-dos
Coordinate outside developers, consultants and IT partners working on systems, and keep their work on schedule
Work with IT and security to confirm new tools meet access and data-security standards before rollout
SLACK, NOTION & WORKSPACE MANAGEMENT
Organize projects in Slack using canvases, lists, pinned files and links, so every project has one clear home
Set up automated updates, summaries and reminders in Slack and Notion so the Co-CEOs and executive team get visibility without extra meetings
Build and maintain Notion databases, dashboards and templates for projects, to-dos and follow-ups
Administer the Slack and WhatsApp workspaces and keep them clean: channel and group structure, naming conventions, permissions, archiving and consistent project setup
Keep contact records and trackers accurate, deduplicated and consistently structured
RESEARCH & TREND REPORTS
Manage a pipeline of research requests from the Co-CEOs: log each request, track progress in Notion and deliver on deadline
Research and compile trend reports across wellness, beauty, fashion, consumer, culture and AI, following the briefs set by the Co-CEOs
Run quick research on companies, categories and markets as requests come in, and deliver clear, well-sourced summaries
Maintain a tagged, searchable research and trend library in Notion
Use AI research tools and agents to scan sources, summarize findings and track emerging signals
LOCATION, TRAVEL & HOURS
This is a remote role. You must be based in a North American time zone
You'll travel 8–10 times a year, for meetings, events and time with the team
You work on the Founder's schedule and are available during her working hours, including early mornings or late evenings when needed
Core hours align with Pacific or Eastern Time. The Founder travels regularly across time zones, so occasional flexibility is needed for time-sensitive travel, events and deadlines
Qualifications & Experience
Experience: 3–5 years of business experience, including at least 2 years in project management or executive operations supporting C-level leaders. Consumer goods or brand partnership experience strongly preferred.
Technical skills: Expert in Notion (calendars, databases, dashboards, templates, automations). Administrator-level experience with Slack (workspace setup, permissions, canvases, lists, workflows, channel management) and WhatsApp (business accounts, groups, access and security settings). Advanced user of Claude, ChatGPT and Gemini, and of Google Workspace (Gmail, Calendar, Drive, Docs, Sheets, Slides). Hands-on experience building workflows, AI agents and automations that connect these tools (e.g., Zapier, Notion automations, Slack workflows).
Education: Bachelor's or Master's degree in Business required.
Skills: Exceptional written and verbal communication, with experience communicating directly with a founder or CEO. Exceptional organization, speed and follow-through, and experience working across time zones with global, cross-functional teams.
Based in North America and able to travel 8–10 times a year.
FAQ
Compensation: $100,000 base, with flexibility up to $125,000 depending on experience, plus equity. This is a full-time, exempt role. This range is the low and high end of the anticipated base salary for this position. goop, in good faith, reasonably expects to pay within this range, and provides it in compliance with all applicable federal, state and local laws. Actual base salary will depend on factors including experience, training, knowledge and skills, and a change in the job's location.
Benefits: A generous health benefits package, fertility benefits and paid parental leave.
Perks: Generous goop discounts; special offers with brand partners; and access to custom lifestyle resources and events.
Work philosophy: At goop, we believe creativity, innovation and camaraderie are essential to our business, our culture, and our employees' growth and development.
goop is an Equal Opportunity Employer. goop does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. All information provided by the applicant is collected, stored and processed in accordance with the terms of our CCPA Notice for Job Candidates. Job Disclosures: No applicant disclosures related to physical requirements or ADA-related considerations are relevant for this role.
Originally posted on Himalayas
Who can apply
Eligible countries: United States. Accepted UTC offsets: UTC-10, UTC-9, UTC-8, UTC-7, UTC-6, UTC-5, UTC+14. Review the full description for employer-specific work authorization, residency and schedule requirements.