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Job description
Summary Of Duties And ResponsibilitiesThe Executive Secretary performs highly responsible and confidential administrative and secretarial duties in a professional work environment, which includes receiving, screening and routing correspondence. As secretary to a bureau/department manager, he or she shall conduct special projects and studies by gathering data, coordinating, monitoring, and completing assigned projects. Additionally, he or she shall aid in the analysis and interpretation of data and prepare reports.The Executive Secretary maintains the manager's schedule, coordinates his/her agenda, schedules meetings and makes travel arrangements. He or she performs confidential secretarial functions for the manager and/or other professional staff, which consists of typing correspondence, legal documents, contracts, plans for departmental changes, program policy or procedural recommendations.The Executive Secretary may assist support staff by directing and coordinating activities, assigning and reviewing work and providing guidance, direction and monitoring completion of performance objectives. He or she shall serve as a resource to other office staff and provide guidance in resolving more complex or technical problems. The Executive Secretary shall perform other duties as required.QualificationsThis position requires a high school diploma or GED, plus 4 years of professional secretarial experience; or completion of 2 years of secretarial or business college, plus 3 years secretarial experience. The position requires a thorough knowledge of English, secretarial practices and procedures and office management techniques. Knowledge of composition, grammar, spelling, punctuation and word-processing applications required. Familiarity with database applications may be required. Attendance and the ability to maintain satisfactory working relationships with other employees and the general public are essential functions of this position.Supplemental InformationPosition requires in office attendance.BenefitsWe offer a complete benefits package to full-time employees including health care, dental, vision, retirement, deferred compensation plans, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave. Part-time employees who work an average of 20 hours per week over the course of a year, receive benefits on a pro-rated basis.As an employee of the Illinois Attorney General's Office, you'll have access to many great benefits. Join the legal team responsible for protecting the public interest of the state and the people of Illinois!Health and Dental insurance along with free Vision insurance*Pension Benefits through the State Employees'; Retirement System Disability coverageDeferred Compensation: supplemental retirement savings program-457kCommuter Savings Program: pre-tax transportation programFlexible Spending: Medical and Dependent pre-tax savings programHealth Savings AccountLife insurance benefit: free with option to purchase additional (up to 8 x your annual salary) at low cost. Spouse and child life insurance availableEmployee Assistance Program through ComPsychHolidays: 13 1/2 paidVacation days: minimum of 12 days, maximum of 27 days, proratedPersonal days: 4 annuallyFloating Holiday: 1 annuallySick days: 1 per monthFor attorneys, office provided Continuing Legal EducationSemi-monthly payroll*Health and Dental cost ranges: for single: $120.00 - $322.00 monthly; for family: $292.00 - $665.00 monthlyFor more information on benefits: visit cms.illinois.gov/benefits/stateemployee.html
Worksite address
chicago, IL, 60601, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.