About this opportunity
Veracity Solutions lists this Executive Services Coordinator opportunity in maxwell, California. Review the employer’s description below for duties, qualifications and application requirements.
Job description
Executive Services CoordinatorLocation: Remote (with occasional onsite in Maxwell, California) Job Type: Contract - Full-time, dedicated resource (no part-time allocation) Duration: June 2026 – December 2026 (Extendable Multi-Year) The role supports the development of a major public infrastructure initiative focused on sustainable water management, environmental stewardship, and long-term resource planning in California. The Executive Services Coordinator is a senior-level, strategic administrative and coordination role supporting executive leadership for a large-scale, multi-billion-dollar infrastructure project. This position functions beyond traditional administrative support, acting as a central coordination hub across executive leadership, board governance, and cross-functional teams to ensure operational efficiency, alignment, and accountability.Key ResponsibilitiesProvide high-level support to Executive Director and senior leadershipManage complex calendars, communications, and executive prioritiesAct as a primary liaison for internal and external stakeholdersAnticipate leadership needs and ensure timely follow-upsCoordinate board, committee, and leadership meetingsPrepare agendas, meeting packets, and reportsTrack action items, decisions, and follow-upsEnsure compliance with public meeting and governance requirementsCoordinate across engineering, environmental, construction, and administrative teamsFacilitate communication between leadership, consultants, and stakeholdersIdentify and resolve coordination gaps across teamsManage document control, records, and information governanceOversee collaboration tools (SharePoint, OneDrive, etc.)Support public records requests and compliance processesCoordinate IT-related administrative functionsSupervise administrative staff and consultantsAssign work, set priorities, and monitor performanceEstablish workflows, standards, and best practicesEnsure effective resource allocation across teamsMust-Have QualificationsBachelor's Degree in Business Administration or related fieldMinimum 10+ years of executive-level administrative or coordination experienceStrong experience supporting executive leadership and board governanceExperience managing complex workflows and cross-functional coordinationPreferred QualificationsExperience in public sector or government agenciesExperience supporting large infrastructure or capital projectsFamiliarity with California public governance (Brown Act, compliance)Core SkillsExecutive-level communication and stakeholder managementGovernance & board coordinationOrganizational and operational leadershipDocument and records managementProblem-solving and decision supportHigh attention to detail and confidentialityCore CompetenciesStrategic Thinking & ExecutionLeadership Support & InfluenceCross-Functional CoordinationAccountability & OwnershipAdaptability in Dynamic Environments
Worksite address
maxwell, CA, 95955, US
Who can apply
Review the original listing for work authorization, qualifications and employer requirements.